Medical Administrative Coordinator

Medical Administrative Coordinator

Location: Abilene, TX, US Requisition ID: 182021 Job Level: Entry Level Home District/Group: Kiewit Industrial District Department: Administration Market: Industrial Employment Type: Full Time

Position Overview Reporting to the Medical Manager, the Medical Administrative Coordinator provides administrative and operational support for the onsite medical clinic. This role is responsible for coordinating clinic activities, maintaining records and documentation, supporting scheduling and reporting efforts, managing administrative processes, and serving as a liaison between the medical team, safety organization, project leadership, and external partners. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced construction environment. This individual will play a key role in ensuring clinic operations run efficiently by supporting administrative functions, coordinating resources, maintaining data and records, and assisting with workforce health and safety initiatives.

District Overview The Kiewit Industrial District delivers direct-hire construction services for complex industrial projects across the United States. Our work spans multiple sectors, including data centers, mineral processing, energy and water, with projects ranging from small capital work to major EPC projects. We are committed to safety, quality, and excellence in execution, providing our clients with world-class solutions while offering our employees stability, growth, and career development opportunities within a multi-billion-dollar organization. Our culture is built on collaboration, innovation, integrity, and a shared passion for construction.

Location This role is based out of Abilene, Texas.

Responsibilities

• Clinic Administrative Support
• Documentation & Reporting
• Safety & Program Coordination
• Emergency Preparedness Support
• Administrative Process Improvement Support

Qualifications

Previous administrative, office management, project coordination, or operations support experience. Associate's or Bachelor's degree in Business Administration, Office Management, Communications, or a related field preferred. Strong organizational and time management skills with the ability to manage competing priorities. Experience maintaining records, tracking information, and supporting reporting processes. Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and SharePoint. Strong written and verbal communication skills. Ability to work effectively with employees, leadership, vendors, and external partners. Ability to maintain confidentiality and handle sensitive information professionally. Comfortable working onsite in a dynamic construction environment.

Preferred Qualifications Experience supporting large construction, industrial, engineering, healthcare, or operational teams. Experience with document management systems and project documentation. Familiarity with workforce support, onboarding, scheduling, or office administration. Experience coordinating meetings, travel, vendor communications, or project logistics.

Other Requirements: Regular, reliable attendance Work productively and meet deadlines timely Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment. Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies. Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required. May work at various different locations and conditions may vary.