Office Manager

Company Overview:

Har-Tru, LLC is a global sports company based in Charlottesville, VA. It is the world's leading provider of clay court surfaces, tennis court consultation, court equipment and accessories. The company strives to help others build and maintain the best courts in the world, leveraging its products, knowledge, and experience to meet the needs of each customer most effectively. Har-Tru is active in the industry as an advocate for the sport and sponsor of tennis related activities.


Office Manager
Troy, Virginia | Full-Time | Exempt | On-Site I Reports to President | $53,000 - $64,000

About the Role

We are a growing sports company (~50 employees) headquartered in Troy, Virginia, seeking a highly organized and proactive Office Manager to serve as the operational backbone of our office and a trusted partner to the President. This is a dual-focus role that blends hands-on office and facilities management with high-level executive support - ideal for someone who thrives in a fast-paced, mission-driven environment and takes pride in making things run seamlessly.


The right candidate is a self-starter who anticipates needs before they arise, manages competing priorities with calm efficiency, and brings both operational discipline and professional polish to every interaction.


Key Responsibilities


Executive Support

• Manage the President's calendar, scheduling, and prioritization of meetings, calls, and commitments
• Coordinate domestic and occasional travel arrangements including itineraries, accommodations, and expense reconciliation
• Draft, proofread, and manage confidential correspondence, presentations, and reports on behalf of the President
• Prepare agendas, briefing materials, and follow-up action items for leadership meetings
• Responsibility of ongoing communications with IP Firm
• Handle sensitive and confidential information with the highest level of discretion and professionalism

Office & Facilities Management

• Oversee day-to-day office operations including supplies, equipment, mail, shipping, and workspace organization
• Manage vendor relationships and service contracts (facilities, IT, cleaning, security, equipment maintenance)
• Serve as the primary liaison for building management, coordinating maintenance requests and facility needs
• Manage office budget line items, process invoices, and track expenses against budget
• Ensure the office environment is professional, well-stocked, and operationally sound at all times
• Lead the planning and logistics of internal company events, team meetings, and off-site gatherings

Team Leadership & Administrative Coordination

• Supervise and support one or more administrative/office staff, providing day-to-day direction and mentorship
• Coordinate cross-departmental administrative needs and ensure coverage during absences
• Maintain and improve office systems, filing structures, and standard operating procedures
• Support onboarding logistics for new hires in partnership with HR (workspace setup, equipment, office orientation)
• Report Writing such as commission and royalty payments
• Assist with special projects and company initiatives as directed by the President

Qualifications

Required

• 3-6 years of progressive experience in an executive assistant, office manager, or combined administrative role
• Demonstrated experience supporting a C-suite or senior executive in a fast-paced environment
• Proven ability to manage facilities, vendors, and office operations independently
• Experience supervising or mentoring administrative support staff
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines simultaneously
• Strong written and verbal communication skills; professional and polished in all interactions
• High degree of discretion and sound judgment when handling sensitive or confidential matters
• Bachelor's degree in Business Administration or related field; equivalent experience considered

Preferred

• Experience in a small company, startup, or entrepreneurial environment where adaptability is essential
• Background in sports, athletics, or a mission-driven organization
• Familiarity with expense management tools and basic budget tracking
• Experience coordinating board or leadership-level meetings, including materials preparation and minutes

What We Offer

• A high-visibility role at the heart of the company - you will work directly alongside the President and leadership team
• The opportunity to build and shape office operations and culture as the company scales
• Competitive base salary of $53,000 - $64,000, commensurate with experience
• Annual performance bonus eligibility (3-7% of base salary)
• Comprehensive benefits package including medical, dental, vision, and 401(k) with company match
• Generous PTO policy with paid holidays
• Professional development support and growth opportunities within a growing organization

Why you should apply :

If you are looking for a great company to work for with an excellent benefit package to include, paid holidays, PTO, affordable Healthcare plans, Dental, Vision, Life Insurance, STD/LTD and 401(k) with Company Match, then you should Join our Winning Team!

*All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. We are proud to be an equal opportunity workplace and an affirmative action employer.