Events Specialist

Scheduled Hours

37.5

Position Summary

The Events Specialist Supports all programing and events operations, including but not limited to high-caliber, signature events, involving internal and external audiences, faculty conferences, seminars, brown bags, graduation ceremonies, etc. This will require some early morning, evening and weekend hours with the potential for some limited travel. This position also supports Olin’s staff and faculty committee in the planning and execution of successful events.

Primary Duties & Responsibilities

• Overall Events Management: Manage the event process from start to finish. Collaborate and strategize with any necessary staff, faculty and other WashU/Olin leaders to determine the type, scale and tone of events. Assist with developing long-and short-term goals and plans for events. Conduct event planning meetings, staff briefings and event evaluations. Manage event logistics including set-up, tear-down, registration, audio-visual, food and beverage. Order and maintain all event and conference supplies. Administer and oversee individual event budgets. Research potential venues and negotiate contracts for space. Negotiate/maintain relationships with vendors and venue staff. Includes administrative and budget management activities as necessary.
• Communication plans for events: Manage all communications for each event including all creative for the invitations, registrations, reminders and updates, as needed. Post event data collection and report accurate details to CRM team.
• Support to the Olin-wide Event and Programming Functions : Work with the Events Team to support faculty conferences, seminars, brown bags, graduation ceremonies and all Olin wide events, assist in developing consistent standards school wide.
• Performs other duties as required.

Working Conditions

Job Location/Working Conditions

• Flexibility to work outside normal business hours including early morning, late evening and weekends as needed

Physical Effort

• Ability to travel to on- and off-campus locations as required

Equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications /Professional Licenses

No specific certification/professional license is required for this position.

Work Experience

Event And/Or Meeting Planning (2 Years)

Skills

Not Applicable

Driver's License

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education

No additional education unless stated elsewhere in the job posting.

Certifications /Professional Licenses

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience

No additional work experience unless stated elsewhere in the job posting.

Skills

Adaptability, Budget Control, Complex Systems, Deadline Management, Detail-Oriented, Guest Service, Interpersonal Communication, Microsoft Office, Multitasking, Optimism, Oral Communications, Organizing, Proactive Behavior, Results-Oriented, Self Motivation, Stress Management, Teamwork, Workload Prioritization, Written Communication

Grade

G09-H

Salary Range

$23.37 - $36.19 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email View email address on jobradars.com or call the dedicated accommodation inquiry number at View phone number on jobradars.com and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit:

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.