Administrative Support Assistant

Administrative Support AssistantLocation: Hybrid – Southwest Washington, DC, 20003 Schedule: Full-time, Monday-Friday, 8:00 AM-5:00 PM Salary: $52,000-$62,400 annuallyKMRG, LLC (KMRG) is a federal services company that hires talented professionals to support Government agencies and the communities they serve. We are hiring an Administrative Support Assistant to support the United States Capitol Police (USCP), Office of Information Systems (OIS), Information Resources Management Division (IRMD). In this role, you will provide day-to-day administrative and clerical support, maintain time and attendance records, coordinate access and personnel information, manage office records and supplies, and help keep IRMD operations organized and responsive.ResponsibilitiesServe as timekeeper for ~30 Federal employees using USCP's Infor Workforce Management (Workbrain) systemReview timecards for required information and maintain organized time and attendance records for future retrievalProcess physical door access and entry requests in support of OIS Security Managers and applicable USCP Security Service Bureau proceduresCollect and maintain current Division personnel information, including organizational charts, office phone lists, and emergency contact listsSupport the IRMD Associate Director with tracking IT equipment assignments for approximately 12 contractorsMaintain accurate administrative records and follow established USCP procedures for assigned support activitiesProvide general clerical and administrative support for USCP OIS and IRMD personnelReceive and distribute mail, file materials, make photocopies, and complete other front-desk administrative tasksCoordinate conference room reservations and other routine leadership administrative requestsRevise PowerPoint slides and other office materials as requestedFulfill printing requests, including business cards and other printed materialsScan and upload materials into established SharePoint and Microsoft Teams foldersMaintain orderly electronic and physical files so information can be retrieved when neededUse Microsoft Office applications, including Excel, Outlook, Word, and PowerPoint, to prepare and maintain routine administrative productsUse or learn Microsoft Visio, SharePoint, Microsoft 365, and Teams to support office workflows and documentationProtect sensitive USCP information and follow applicable confidentiality and records-handling requirementsMonitor office supply inventory and maintain appropriate stock levelsCollect, coordinate, and prepare quarterly office supply order requests based on office needsRespond to routine staff and leadership support needs with professional customer service and timely follow-throughRequired ExperienceAt least 1-2 years of experience providing general administrative supportExperience performing routine clerical, records, office-support, or comparable administrative functionsExperience using Microsoft Office applications, including Excel, Outlook, Word, and PowerPointRequired Knowledge, Abilities & SkillsAbility to maintain accurate administrative, personnel, timekeeping, and office recordsAbility to organize information, manage multiple priorities, and meet routine deadlinesCustomer-service skills for supporting staff, leadership, and day-to-day office requestsWorking proficiency with Microsoft Office and ability to learn SharePoint, Microsoft Teams, Microsoft 365, and VisioAbility to handle detailed administrative work with accuracy, discretion, and consistent follow-throughPreferred ExperienceExperience supporting a federal agency, law-enforcement organization, or comparable Government office environmentExperience with Infor Workforce Management (Workbrain) or another time and attendance systemExperience using SharePoint, Microsoft Teams, Microsoft 365, or Visio for administrative workflowsExperience coordinating access requests, equipment tracking, office supply management, or similar operational supportLocation499 South Capitol Street Southwest, Washington, DC 20003TeleworkFull-time onsite for the first two months; afterward, positions are generally onsite at least 2 days per week with up to 3 telework days per week, subject to USCP approval and operational needs. USCP may increase or cancel telework temporarily or permanently.ClientUnited States Capitol Police (USCP)Security / AccessAbility to successfully complete a USCP criminal history check and fingerprinting before performing onsite workAbility to qualify for and maintain a USCP identification/access badge for onsite dutiesAbility to complete USCP building access forms and other required onboarding/access processingAbility to protect sensitive and proprietary USCP information and comply with applicable confidentiality requirements****************** KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.