Accounts Receivable Administrative Assistant

Job Description

Job Description

We are looking for an Accounts Receivable Administrative Assistant to support billing and payment operations for a construction-focused accounting team in Everett, Washington. This role is ideal for someone who is organized, detail-oriented, and comfortable managing financial records, customer account activity, and documentation with accuracy. The position also involves client communication, spreadsheet-based billing support, and coordination of financial paperwork that helps keep projects and cash flow on track.

Responsibilities:

• Manage day-to-day receivables activities by preparing invoices, applying incoming payments, and reconciling customer accounts within construction accounting systems.

• Track outstanding balances and communicate with customers regarding past-due invoices to support timely commercial collections.

• Enter billing details, customer records, and payment information into designated accounting and billing platforms with a high level of accuracy.

• Work with Microsoft Excel to organize and process data used in construction billing packages and related account documentation.

• Coordinate the collection of lien releases from subcontractors and material suppliers to help maintain payment compliance and support project cash flow needs.

• Provide supplemental administrative support for payable-related data entry when business needs require additional assistance.

• Review account information for completeness and resolve discrepancies by working with internal teams and external contacts as needed.

The pay range for this position is $29.00/hr to $31.25/hr.

Benefits:

100% employer-paid medical and dental for the employee and all family

401k with match

Unlimited PTO

6 holidays

• Experience supporting accounts receivable processes, including invoicing, cash application, and account reconciliation.
• Background in commercial collections with the ability to follow up professionally on overdue balances.
• Strong data entry skills and attention to detail in handling billing and payment records.
• Proficiency in Microsoft Excel for tracking, organizing, and processing financial information.
• Ability to manage multiple administrative and accounting tasks efficiently in a deadline-driven environment.
• Clear written and verbal communication skills for working with clients, vendors, and internal stakeholders.
• Familiarity with billing systems or accounting software, preferably in a construction or project-based environment.