Outreach Specialist

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: Academic Staff Employment Type: Regular Job Profile: Outreach Specialist Job Summary: The Outreach Specialist with the Nelson Institute for Environmental Studies will provide administrative support and event planning for the Center for Culture, History, and Environment (CHE), the Center for Ecology and the Environment (CEE), the Office of the Dean, and seasonal event assistance for the Advancement team. This position will report to the Administrative Assistant Director and be a member of both the Nelson Institute Business Services team and the Nelson Administrative Services team, where they can find guidance and a sense of community. They will be responsible for a set of similar tasks in support of these centers/programs. Specific tasks for the Centers are detailed below. CEE: The Outreach Specialist will provide program coordination, outreach, and event planning for CEE, which includes planning and organizing recurring annual CEE events, coordinating and managing budgets and expenditures for CEE outreach activities, developing outreach and communications materials, providing support to student members of CEE, and planning and facilitating meetings of the CEE Executive Committee (including scheduling and agenda development), and related support to the CEE Director. CHE: The Outreach Specialist will provide administrative assistance to CHE related to logistics management, including but not limited to: annual member elections, coordination of awards, monthly agenda development, catering orders, working with speakers, meeting scheduling, managing applications and acceptance/renewal of affiliates, graduate certificate management, and related support to the CHE Director. The Outreach Specialist will also coordinate community activities and events, manage the CHE social media accounts, promote CHE events, and manage the cloud-based archives and files for CHE. Dean’s Office & Nelson Advancement team: The Outreach Specialist will provide administrative support to the Dean’s Office and to seasonal events for the Advancement team. 75-100% FTE (4 days or 5 days/week, based on candidate preference) Key Job Responsibilities: Schedules and secures resources and communicates logistics in support of an outreach program Leads the implementation of programs, policies, and procedures through oversight of day-to-day activities for program staff and student and community volunteers Delivers outreach program content and materials to community members Researches, develops, and facilitates outreach program content and materials Identifies, promotes, and maintains external partnerships to support the outreach program Develops and evaluates curriculum and programs and provides recommendations for improvement May assist with the monitoring of outreach program budget spending Department: Nelson Institute for Environmental Studies, Business Services Compensation: Minimum salary $50,000. Actual pay will be determined at time of hire and will be based on experience and qualifications Required Qualifications: At least 1 year of office clerical work experience Event planning experience At least 1 year of customer service experience Preferred Qualifications: Familiarity with the UW-Madison campus event spaces, policies, and procedures Experience with purchasing and expense reimbursement at a UW Institution Background or interest that includes in ecology, environmental science, or related fields Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employee F1 STEM OPT Extension participants. Contact Information: Lili Gagliano, View email address on click.appcast.io Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. 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