Contract Administrator (Transportation)

About Proficient Auto Logistics

Proficient Auto Logistics (PAL) is a leading specialized freight company focused on providing auto transportation and logistics services. Formed via IPO in May 2024, PAL combined five industry-leading operating companies, and has since acquired two additional operating companies. As a combined entity, we operate one of the largest auto transportation fleets in North America with 55 terminal locations and nearly 750 employees, a majority of whom are drivers.

We offer a broad range of auto transportation and logistics services, primarily focused on transporting finished vehicles from automotive production facilities, marine ports of entry, or regional rail yards to auto dealerships around the country. We have developed a differentiated business model due to our scale, breadth of geographic coverage, and embedded customer relationships with leading auto original equipment manufacturing companies (OEMs).

Job Summary

The Contract Administrator manages the full lifecycle of commercial contracts across the company and its affiliated entities, including motor carrier, brokerage, and equipment leasing operations. This role supports the drafting, negotiation, execution, tracking, and administration of agreements (e.g., trucking and equipment leases) to ensure compliance with company policies and applicable regulatory requirements.

The position also supports the Legal Department by coordinating legal document intake, maintaining corporate and legal records, assisting with litigation, subpoenas, and regulatory filings, and helping standardize contract processes and maintain audit-ready documentation. Working closely with Legal (internal and external), Procurement, Risk, Finance, and Operations, the Contract Administrator promotes risk mitigation and compliance, and provides support on workers' compensation and auto liability matters, including compiling information for insurance claims and related reporting.

Essential Duties and Responsibilities

• Manages the full lifecycle of trucking, equipment, and property leases and other operating contracts, including intake, coordination with internal stakeholders, execution, renewal, and oversight of all related schedules, appendices, and documentation
• For all contracts and contract amendments, ensures completeness of documentation, and supports ongoing improvement, consolidation, and standardization of agreement types
• Supports equipment titling and registrations
• Owns contract templates and governance processes, ensuring version control, standardization, and compliance across subsidiary companies
• Maintains the contract library by documenting lease terms, tracking non-standard provisions, and supporting compliance with contractual regulatory requirements (e.g., insurance, authority, safety provisions)
• Partners cross-functionally with Procurement, Finance, Risk, and Accounting to develop, negotiate, and administer vendor agreements (MSAs, SOWs, purchase agreements), implement standard contractual protections
• Ensure contract-related pricing, insurance purchasing, and rate reviews are timely and accurately executed
• Supports Risk and Liability in claims handling by preparing reports, compiling documentation for insurance and litigation matters, and coordinating with adjusters, TPAs, counsel, and brokers
• Maintains centralized, audit-ready contract records, including electronic storage, indexing, version control, and ensuring proper execution and distribution to relevant stakeholders
• Provides contract support to internal teams and Legal, including furnishing documents; ensuring required insurance terms, coverage, and claims obligations are properly embedded in contracts; and summarizing key terms, obligations, and provisions as needed
• Manages legal intake and litigation support by tracking subpoenas, complaints, and correspondence; coordinating document collection for litigation, audits, and regulatory matters; and maintaining calendars for key deadlines and deliverables.
• Maintains organized legal records and compliance processes, including legal holds, document retention, and support for state-level corporate filings

Requirements

• Bachelor's degree in business administration, law, or a related field
• Experience working specifically with the leasing function of a transportation company is preferred
• Notary experience is preferred
• Minimum of 3 years of experience in contract management or a similar role
• Strong understanding of contract law and legal terminology
• Excellent analytical and negotiation skills
• Proficiency in contract management software, Microsoft Office Suite, Adobe, and digital contract execution platforms (e.g., DocuSign)
• Strong attention to detail and organizational skills
• Ability to work independently and as part of a team
• Excellent communication and interpersonal skills

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.