Billing Specialist

Billing Specialist

The Billing Specialist is responsible for generating several different types of invoices and billings. Works closely with Project Managers and Coordinators to ensure invoices are processed in an accurate and timely manner. The ideal candidate must be proficient in the use of a PC and Microsoft Office Suite, and have accurate data entry and proofreading skills (7,000 to 11,000 kph preferred).

Minimum Requirements

Education: Associate Degree in Accounting

Experience: 1 to 2 years of accounting experience, construction billing experience preferred.

Travel: 0%

Work Schedule: This position works between the hours of 7 AM and 5 PM, Monday- Friday. Overtime may be required. Must be able to work at home and have access to a printer and scanner.

Ability to become and maintain a notary certification within 6 months of employment.

Knowledge of Viewpoint is preferred.

Microsoft Suite knowledge with intermediate Microsoft Excel skills is preferred.

Key Responsibilities

• Review contract specifications to determine all pertinent billing and compliance information.
• Work closely with assigned Project Managers and Project Coordinators to generate monthly billings in addition to several other related tasks.
• Prepare AIA (G702-G703) contract billings.
• Prepare billing forms, lien waivers, and 2nd tier lien releases as required.
• Invoice GMP (Guaranteed Maximum Price) contracts and compile invoice cost backup associated with each billing.
• Work with various customer's billing portals.
• Have general knowledge of sales & use tax to ensure tax is billed correctly to customers.
• Assist with change orders.
• Act as liaison between internal and external customers to resolve billing issues.
• Prioritize, organize, and multi-task to meet multiple deadlines that are within company expectations.
• Work with sensitive materials and information.
• Problem solve and meet daily challenges.
• Perform other related duties as required and assigned.

The job description and responsibilities described are intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as a comprehensive list of all functions, responsibilities, skills or abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.