Executive Support Analyst / Logistics and Operations Analyst

Executive Support Analyst / Logistics and Operations Analyst

IBSS Corp. is seeking an OCFO Executive Support Analyst / Logistics and Operations Analyst to support the NOAA National Weather Service (NWS) Office of the Assistant Administrator (OAA) under the Program Management Support Services contract. This position provides high-level executive administrative, logistics, and operational support to the Office of the Chief Financial Officer / Chief Administrative Officer (OCFO/CAO). The selected candidate will support executive leadership, office operations, administrative workflows, and coordination activities to ensure efficient, compliant, and well-documented business operations. The OCFO Executive Support Analyst / Logistics and Operations Analyst will work closely with Government leadership, administrative staff, and cross-functional teams to support daily operations, executive requirements, and organizational priorities across OCFO/CAO.

Key Responsibilities

• Provide direct administrative support to OCFO/CAO leadership and executive staff.
• Manage calendars, schedule meetings, coordinate appointments, and arrange executive engagements.
• Prepare, edit, and distribute correspondence, briefing materials, reports, presentations, and official documentation.
• Coordinate travel arrangements, travel authorizations, and voucher processing in accordance with federal travel policies.
• Serve as a point of contact for incoming communications, phone calls, mail, and inquiries, ensuring timely routing and response.
• Maintain organized electronic and physical filing systems to ensure confidentiality and compliance with information-handling requirements.
• Coordinate office logistics, including meeting room setup, conference support, A/V coordination, and event preparation.
• Manage office supply inventory, requisitions, and procurement tracking in coordination with procurement staff.
• Support office space planning, moves, reconfigurations, and facility-related requests.
• Coordinate shipping, receiving, mail distribution, and interoffice logistics functions.
• Track and support asset management, including equipment inventory and reconciliation activities.
• Assist in onboarding and offboarding activities for OCFO/CAO personnel.
• Maintain and update tracking tools, spreadsheets, dashboards, and operational reporting systems.
• Track action items, taskers, and leadership requests to ensure timely completion and follow-up.
• Support the development and maintenance of standard operating procedures (SOPs) for administrative and logistics processes.
• Assist in improving workflow efficiency through process documentation and administrative modernization efforts.
• Provide basic reporting on operational status, workload tracking, and administrative metrics.
• Serve as a liaison between OCFO/CAO leadership, NWS offices, and external stakeholders.
• Coordinate meetings, briefings, and cross-office engagements.
• Ensure timely distribution of information, meeting materials, and executive updates.
• Support communication flow across administrative and operational teams.

Required Qualifications

• BA/BS degree (or equivalent).
• 48 years of experience in a related area.
• Strong written and verbal communication skills.
• Experience supporting executive-level staff or office operations.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proficiency with Microsoft Office Suite, Google Workspace, and collaboration tools (e.g., SharePoint, Teams).
• Strong organizational skills with attention to detail and accuracy.
• Ability to handle sensitive and confidential information appropriately.

Preferred Qualifications

• Experience supporting Federal Government or NOAA/NWS environments.
• Familiarity with federal administrative, logistics, or procurement processes.
• Experience with tracking tools such as Smartsheet, Excel dashboards, or SharePoint workflows.
• Experience supporting finance, administrative, or executive offices.

About IBSS Corp.

Since 1992, IBSS, a woman-owned small business, has provided transformational consulting services to the Federal defense, civilian, and commercial sectors. Our services include cybersecurity and enterprise information technology, environmental science and engineering (including oceans, coasts, climate, and weather), and professional management services.

Our approach is to serve our employees by investing in their growth and development. As a result, our employees bring greater capabilities and provide exceptional service to our clients. In addition to creating career development opportunities for our employees, IBSS is passionate about giving back to the community and serving the environment. We strive to leave something better behind for the next generation.

We measure our success by the positive impact we have on our employees, clients, partners, and the communities we serve. Our tagline, Powered by Excellence, is a recognition of the employees that make up IBSS and ensures we deliver results with quality, applying industry best practices and certifications.

IBSS offers a competitive benefits package that includes medical, dental, vision, and prescription drug coverage with a company-paid deductible, paid time off, federal holidays, a matching 401K plan, tuition/professional development reimbursement, and Flex-Spending (FSA)/Dependent Care Account (DCA) options.

IBSS is an affirmative action and equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Click to see that the EEO is the law. Please direct any inquiries to the HR Department email at View email address on click.appcast.io.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to the Talent Acquisition department at View email address on click.appcast.io.