Administrative Specialist 2

Administrative Specialist 2

At St. Luke's, we pride ourselves on fostering a workplace culture that values diversity, promotes collaboration, and prioritizes employee well-being. Our commitment to excellence in patient care extends to creating an environment where our team can thrive both personally and professionally. With opportunities for growth, competitive benefits, and a supportive community of colleagues, St. Luke's is truly a great place to work.

This role provides administrative support across the Research team, working closely with the Senior Director of Clinical Research and System Medical Director leadership for Research and Pharmacy to keep the team connected, organized, and moving forward. The ideal candidate brings strong computer skills and excellent interpersonal skills, using both to build positive working relationships and support a highly collaborative environment.

Under general supervision, the Administrative Specialist 2 is responsible for providing administrative assistance and clerical support.

- Performs a variety of advanced administrative and support services.

- Handles moderately complex issues and problems and refers more complex issues to higher-level staff.

- Possesses solid working knowledge of subject matter.

- Answers inquiries and obtains information for general public, customers, visitors and staff in an expedient, professional and courteous manner. Also, interacts with leaders, employees, management, physicians, and public.

- Anticipates the needs of an area or program to ensure smooth and efficient operation.

- Performs word processing functions and other data entry in a variety of computer programs (e.g., meeting minutes, correspondence, spreadsheets, forms, reports, flyers, and other materials).

- Maintains calendars, schedules appointments and meetings, makes travel arrangements, sorts and routes incoming mail, orders office supplies, and copies / faxes documents as required.

- Prepares and maintains departmental information, including timesheets, expense reports, invoice payments, web information, and check requests.

- Performs other duties and responsibilities as assigned.

Minimum Qualifications:

- Education: High school diploma or equivalent.

- Experience: 2 years relevant experience.

- Licenses/Certifications: None

At St. Luke's, caring for people in the communities we serve is our mission and this includes our own SLHS team. We offer a robust benefits package to support our teams both professionally and personally. In addition to a competitive salary and retirement plans, we ensure our team feels supported in their benefits beyond the typical medical, dental, and vision offerings. We care about you and have fantastic financial and physical wellness options, such as: on-site massages, on-site counseling via our Employee Assistance Program, access to the Personify Health Wellness tool, as well as other formal training and career development offerings to ensure you are meeting your career goals.

St. Luke's is an equal opportunity employer and does not discriminate against any person on the basis of race, religion, color, gender, gender identity, sexual orientation, age, national origin, disability, veteran status, or any other status or condition protected by law.

*Please note: this posting is not reflective of all job duties and responsibilities and is intended to provide an overview to job seekers.