Event Specialist

Plan, coordinate, and execute events and programs, including K-12 Math & Science initiatives, collegiate competitions, social events, tours, golf outings, technical meetings, and conferences Manage event logistics, including contract negotiations, pre-planning, on-site execution, and post-event wrap-up Identify opportunities to improve event logistics and competition rules Manage logistical changes, anticipate issues, and develop contingency plans Prepare meetings, order supplies, and pack and ship event materials Coordinate with vendors to ensure event requirements are met on time and within scope Build external media relationships and communicate with stakeholders and media contacts Write articles, web content, e-blasts, media advisories, and other promotional materials Produce timelines, execute project plans, and resolve event-related problems Serve as liaison to scholarship selection committees and members Lead the Scholarship Committee and select annual scholarship recipients Promote the scholarship program through the Section website, e-blasts, and Supercharger publication Organize scholarship applications for committee review Coordinate candidate review meetings Distribute scholarship funds accurately and in compliance with program guidelines Coordinate with recipients to direct funds to the appropriate educational institution Requirements Bachelor's degree in Business, Communication, Marketing, or a related field; equivalent professional experience will be considered Demonstrated experience in event planning and coordination Ability to exercise independent judgment and make sound decisions with minimal supervision Excellent written and verbal communication skills Excellent planning and organizational skills with strong attention to detail Strong proofreading skills Proficiency with Microsoft Word, PowerPoint, and Excel Ability to interact professionally and proactively with members and volunteers Ability to manage multiple projects while meeting deadlines Flexibility to adjust priorities to changing deadlines Ability to take initiative and work proactively Ability to work independently and collaboratively Ability to learn quickly, take ownership, and move projects forward Excellent customer service and interpersonal skills Experience managing volunteers and leading groups preferred Prior experience working with executives or senior leadership is a plus Ability to remain stationary and operate standard office equipment for prolonged periods Ability to move and transport materials and carry up to 25 pounds occasionally Ability to perform essential functions with or without reasonable accommodation Approximately 20% travel required Availability for one to two evenings per month and occasional weekends Core Competencies Demonstrates expertise in event planning and coordination, with strong skills in logistics management, stakeholder communication, and project execution. Proficient in managing scholarship programs and producing promotional materials while ensuring compliance with guidelines. Highest-signal resume keywords Event Planning Logistics Management Stakeholder Communication Project Execution Scholarship Program Management ATS Optimization Keywords Hard Skills Event Coordination Contract Negotiation Project Planning Microsoft Word Microsoft PowerPoint Microsoft Excel Proofreading Budget Management Timeline Production Problem Resolution Soft Skills Excellent Written Communication Excellent Verbal Communication Attention to Detail Customer Service Interpersonal Skills Industry Keywords K-12 Initiatives Collegiate Competitions Media Relations Volunteer Management Scholarship Selection #J-18808-Ljbffr Jobtailor