Accounts Payable Invoice Manager

Accounts Payable Invoice Manager

The Accounts Payable Invoice Manager is responsible for overseeing the daily operations of the invoice processing function, ensuring the timely, accurate, and compliant payment of supplier obligations. This role provides leadership and direction to the Accounts Payable Invoice team, manages workflow and performance, and delivers data-driven insights through reporting and real-time dashboards.

The Manager collaborates closely with Supplier Data Management, Payments, Procurement, Finance, IT, and Operations to maintain strong financial controls and effective cross-functional partnerships. Responsibilities include supervising staff, driving process improvements and automation initiatives, supporting month-end and year-end close activities, resolving supplier and internal inquiries, and managing special projects as assigned by the Accounts Payable Director.

This position is responsible for employee development, performance management, training, and the implementation of best practices that enhance efficiency, accuracy, and service delivery. The Manager fosters a culture of continuous improvement, innovation, accountability, and operational excellence while ensuring compliance with company policies, accounting standards, and regulatory requirements.

Essential Functions

Leadership & Team Management

• Lead, coach, mentor, and develop the Accounts Payable Invoice team, including performance management, training, succession planning, and workload distribution.
• Conduct performance evaluations and provide ongoing feedback to support employee growth and development.
• Foster a collaborative, customer-focused, and high-performing team environment.
• Promote innovation and continuous improvement through employee engagement and process enhancement initiatives.

Accounts Payable Operations

• Oversee end-to-end invoice processing operations, ensuring accuracy, timeliness, and compliance with company policies and payment terms.
• Manage invoice workflows, including coding, approvals, exception handling, and payment readiness.
• Ensure adherence to established internal controls, audit requirements, and financial policies.
• Resolve complex invoice discrepancies, supplier concerns, and internal escalations while identifying root causes and implementing corrective actions.

Process Improvement & Systems Management

• Drive process improvement and automation initiatives to increase efficiency, reduce manual effort, and enhance data accuracy.
• Partner with Finance, Procurement, IT, and business stakeholders to optimize purchasing and invoicing processes.
• Support system enhancements, ERP implementations, upgrades, and regression testing activities.
• Leverage technology solutions, including Oracle and Intelligent Document Recognition (IDR), to improve operational effectiveness.

Reporting & Compliance

• Monitor and analyze key performance indicators (KPIs), service levels, and operational metrics to identify trends and improvement opportunities.
• Develop and maintain dashboards and reporting tools to provide visibility into AP performance and compliance.
• Ensure compliance with applicable accounting standards, regulatory requirements, tax reporting obligations, and company policies.
• Support internal and external audit activities by providing documentation, analysis, and process expertise.

Financial Close & Business Support

• Coordinate and support month-end and year-end close activities to ensure accurate and timely financial reporting.
• Collaborate with accounting and finance teams to resolve accruals, reconciliations, and invoice-related issues.
• Provide leadership support across Accounts Payable functions in the absence of the Accounts Payable Director.
• Execute special projects and strategic initiatives as assigned.

Minimum Qualifications

Additional qualifications may be required based on business needs.

Education & Experience

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field, or an equivalent combination of education and experience.
• Minimum of five (5) years of Accounts Payable experience, including at least two (2) years in a supervisory or leadership role.
• Experience working with ERP systems and Accounts Payable automation technologies.
• Proficiency with Oracle, Smartsheet, and Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.
• Strong understanding of Accounts Payable processes, accounting principles, and internal controls.
• Knowledge of applicable regulations and compliance requirements, including:
• Office of Foreign Assets Control (OFAC)
• IRS TIN Matching
• 1099 and 1042 reporting requirements
• Canadian tax regulations, including GST, HST, PST, and QST

Competencies

The successful candidate will demonstrate the following competencies through experience, training, and performance:

• Strong analytical and problem-solving skills with the ability to interpret data and make informed business decisions.
• Excellent verbal and written communication skills with the ability to effectively interact across all organizational levels.
• Proven leadership capability, including influencing others, making sound decisions, and driving accountability.
• Ability to motivate, manage, and develop employees while building collaborative and high-performing teams.
• Exceptional attention to detail with a commitment to accuracy, quality, and operational discipline.
• Strong organizational, planning, and time-management skills with the ability to manage multiple priorities and deadlines.
• Continuous improvement mindset with the ability to identify inefficiencies and implement effective solutions.
• Self-motivated, results-oriented, and adaptable in a fast-paced environment.
• Ability to interpret and apply complex instructions, policies, procedures, and regulations.
• Demonstrates professionalism, integrity, sound judgment, and a strong customer-service orientation.

Working Conditions & Physical/Mental Requirements

With or without reasonable accommodation, the employee must be able to perform the essential functions of this position.

Requirements include:

• Ability to maintain composure and professionalism when interacting with executives, suppliers, employees, and external stakeholders, including during high-pressure situations.
• Ability to manage multiple priorities and projects simultaneously.
• Regular use of computers and standard office technology.
• Handling sensitive and confidential information with discretion.
• Frequent sitting and extended computer use.
• Regular verbal communication and active listening.
• Ability to adjust focus and maintain close and distance vision as required.
• Successful completion of background screening, reference checks, controlled substance testing, and behavioral assessments, as applicable.
• Work is performed primarily in a remote environment.

About Us

Securitas employees come from all walks of life, bringing with them a variety of distinctive skills and perspectives. United through our common purpose, we provide the security needed to safeguard our clients' assets and people. Our core values - Integrity, Vigilance and Helpfulness - are represented by the three red dots in the Securitas logo. If you live by these values, we're looking for you to join the Securitas team. Benefits include:

• Retirement plan
• Employer-provided medical and dental coverage
• Company-paid life insurance
• Voluntary life and disability insurance
• Employee assistance plan
• Securitas Saves discount program
• Paid holidays
• Paid time away from work

Additionally, some populations may have the availability of accessing earned wages on a daily basis, prior to payday. Restrictions and fees may apply. Certain waiting periods may also apply. Paid time away from work may be available either through a combination of vacation and sick time or under a PTO policy, depending on local requirements. Benefits may be different for union members.

About the Team

Our Company Mission: Securitas' mission is to protect homes, workplaces, and communities by providing the security services they need to protect their assets, safeguard their people, and maintain their ability to generate profits. Our Values: Securitas' core values - Integrity, Vigilance and Helpfulness - are the foundation for our employees to build trust with customers, colleagues, and the surrounding community. Integrity: Securitas employees are honest and trusted by customers to safeguard their premises and valuables. We don't compromise on integrity and create an open forum for our employees and customers to voice opinions, report improprieties, and share information. Vigilance: Seeing, hearing, and evaluating. A Securitas employee is always attentive and often notices things that others don't. Their vigilance is necessary in order to be aware of potential