Administrative Assistant - Part Time

Administrative Assistant

Performs administrative and office support activities. Responsibilities include fielding telephone calls, receiving and directing visitors, making travel and meeting arrangements for staff that do not have the ability to, word processing, filing, and faxing. Extensive software skills are required, as well as Internet research abilities and strong communication skills.

Responsibilities include managing the marketing and staff calendar, preparing meetings, answering phones and directing all incoming calls to appropriate party promptly and efficiently, arranging travel schedules and reservations for executive management, receiving, reconciling, and processing expense reports for the CEO, maintaining all operational service contracts, communicating and handling incoming and outgoing communications on behalf of the organization, reviewing and summarizing miscellaneous reports and documents, processing replies on own initiative or from supervisor's dictation or notes, checking deadlines on incoming requests and putting preliminary work in play, processing daily mail, both incoming and outgoing, conducting research as required for specific projects, ordering office supplies, ensuring operation of equipment, assuring discreet and confidential handling of all business, mailing all TTHA invoices for The Journal along with any mailout packets or magazines, keeping track of bills/monthly statements and submitting to accounting for payment, receiving all incoming mail and electronically depositing checks, making copies and applying payments in system for checks that are received, keeping a payment binder/log for all TTHA payments (incoming), serving as the membership point of contact for change of address request, missing journal copies, etc., and performing other duties as assigned. Attends meetings and events, including the Hunter's Extravaganzas, as appropriate.

Qualifications include high school diploma and 3 years of experience in a role directly related to administrative support, proficiency with Microsoft Office Suite software, demonstrated excellence in verbal and written communication skills, interpersonal and customer service skills, organizational skills and attention to detail, strong interpersonal and communication skills, ability to take initiative and work independently in a team environment, ability to solve problems and make decisions on routine matters based on specified guidelines, ability to manage multiple tasks simultaneously, keep all tasks on schedule, and adapt to change easily, ability to organize systems and prioritize assigned tasks optimally and take initiative on tasks where required, valid driver's license, hunter's preferred, and valid driver's license with ability to be insurable on SCI policy.