Business Office Manager

Job Description

Job Description

Business Office Manager (BOM)

Westview Manor of Peabody
Peabody, Kansas

Part-Time | Monday-Friday 

Help Keep Our Nursing Home Running Smoothly

Westview Manor of Peabody is seeking an organized, detail-oriented, and dependable Business Office Manager to oversee the day-to-day financial and human resources operations of our skilled nursing facility.

This position plays a vital role in supporting our residents and staff by ensuring payroll is accurate, financial records are maintained, employees are onboarded efficiently, and regulatory documentation remains compliant.

If you enjoy organization, problem-solving, and being an essential member of a leadership team, we'd love to meet you.

Responsibilities

Accounting & Finance

• Process employee payroll accurately and on time.
• Manage accounts payable and accounts receivable.
• Maintain accurate financial records.
• Reconcile bank statements and financial reports.
• Assist with monthly financial reporting.
• Maintain resident trust accounts.
• Prepare invoices and process payments.
• Assist with budgeting and expense tracking.

Human Resources

• Coordinate recruitment and hiring.
• Schedule interviews.
• Complete new hire onboarding.
• Maintain employee personnel files.
• Process background checks and employment verification.
• Ensure employee licenses and certifications remain current.
• Coordinate employee orientation.
• Maintain confidentiality of employee information.
• Assist with benefits administration.
• Assist department managers with staffing needs.

Administrative

• Answer phones and assist visitors professionally.
• Maintain office filing systems.
• Order office supplies.
• Assist with regulatory audits.
• Maintain compliance with CMS, KDADS, OSHA, HIPAA, and company policies.
• Support the Administrator and Director of Nursing with administrative projects.
• Participate in leadership meetings.

Qualifications

Required

• High school diploma or GED.
• Minimum two years of office management, bookkeeping, payroll, or HR experience.
• Excellent organizational skills.
• Strong attention to detail.
• Excellent communication skills.
• Computer proficiency including Microsoft Office.
• Ability to maintain confidentiality.

Preferred

• Experience in a skilled nursing facility or long-term care setting.
• Payroll processing experience.
• Human Resources experience.
• QuickBooks experience.
• Experience with payroll and HR software.
  

Benefits

• Competitive Salary
• Paid Time Off (PTO)
• Health, Dental & Vision Insurance
• Retirement Plan
• Professional Development Opportunities
• Supportive Leadership Team
• Stable Monday-Friday Schedule