Event Coordinator

Event Coordinator Overview This hybrid full‑time role is responsible for supporting the planning, coordination, and execution of firm and client virtual and in‑person events, working closely with Client Development and various departments. Essential Functions Support the planning, coordination, and production of virtual events. Execute the technical aspects for remote broadcasting. Manage on‑demand posting of virtual programs. Assist with event logistics including facility, rentals, food, materials, audio‑visual, email communications, onsite facilitation and post‑event reporting. Conduct research of vendors and venues and propose options for events. Draft, format, and send email communications to promote firm events. Develop, update, and maintain event email distribution lists using the firm’s CRM system. Prepare program materials including presentations, handouts, and name tags, as well as promotional items/giveaways as requested. Provide onsite support at firm events, including setup and teardown, registration, speaker assistance, venue and vendor coordination. Prepare RSVP, attendance, and survey summary reports. Post events to internal and external websites. Maintain event department documents including event calendars and forms. Provide additional event support as needed. Position Requirements Associate’s degree with coursework in event planning, hospitality, marketing, communications or related area, or equivalent work experience. 1‑3 years of relevant meeting and event planning experience, preferably in a professional services or agency environment. Experience with virtual event production and platform/tools preferred. Ability to travel to events as needed; occasional weekends required. Proficiency in Microsoft Office suite required. Experience with email marketing software preferred. Experience with website content management systems and HTML a plus. Experience with CRM software (e.g., InterAction) a plus. Excellent oral and written communication skills. Strong organizational abilities and excellent project‑management skills; must be capable of working well under pressure in a fast‑paced, deadline‑driven environment. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. The Firm will provide reasonable accommodations as necessary to allow an individual with a disability to apply for and/or perform the essential functions of a position. If you need assistance to accommodate a disability, please contact HR. EOE/Minority/Female/Disabled/Vet. Principal Applicants Only. #J-18808-Ljbffr