Warehouse Coordinator

Job Description

Job Description

Job Description: Warehouse Coordinator

Position Summary

The Warehouse Coordinator is responsible for coordinating daily warehouse activities, ensuring the efficient receipt, storage, organization, and dispatch of materials and equipment. This role supports accurate inventory management, safe working practices, timely order fulfillment, and effective coordination with procurement, logistics, operations, suppliers, and internal teams.

Key Responsibilities

• Coordinate daily warehouse operations, including receiving, storing, picking, packing, and dispatching materials.
• Verify incoming deliveries against purchase orders, delivery notes, and quality requirements.
• Maintain accurate inventory records in the warehouse management or enterprise resource planning system.
• Organize warehouse locations to optimize space, accessibility, and material flow.
• Prepare materials and equipment for projects, customer orders, and internal requests.
• Coordinate outbound shipments with carriers, suppliers, project teams, and customers.
• Monitor stock levels and identify shortages, excess inventory, damaged goods, and obsolete items.
• Conduct regular cycle counts and support periodic physical inventory checks.
• Investigate and resolve inventory discrepancies, delivery issues, and damaged or missing materials.
• Ensure materials are correctly labelled, stored, handled, and protected from damage.
• Maintain accurate records of receipts, dispatches, returns, transfers, and inventory adjustments.
• Support the return, repair, recycling, or disposal of materials in accordance with company procedures.
• Coordinate with Procurement to follow up on outstanding deliveries and supplier issues.
• Ensure compliance with health, safety, environmental, quality, and security requirements.
• Operate or coordinate the safe use of warehouse equipment, including forklifts and lifting equipment, where authorized.
• Keep the warehouse clean, organized, and accessible.
• Prepare operational reports on inventory, deliveries, stock movements, and warehouse performance.
• Support continuous improvement initiatives focused on efficiency, accuracy, cost control, and customer service.

Required Qualifications and Experience

• High school diploma or equivalent; additional training in logistics, supply chain, or warehouse operations is an advantage.
• Experience in warehouse coordination, logistics, inventory control, or a similar role.
• Experience using inventory management, warehouse management, or ERP systems.
• Good knowledge of receiving, storage, picking, dispatch, and stock-control processes.
• Ability to read purchase orders, delivery documents, inventory records, and shipping documentation.
• Valid forklift or material-handling certification, where required by local regulations.
• Good working knowledge of workplace health and safety requirements.
• Strong organizational and record-keeping skills.
• Ability to work effectively with suppliers, carriers, colleagues, and operational teams.
• Professional min. work experience of 5-8 years

Key Competencies

• Organization and attention to detail
• Inventory accuracy
• Planning and prioritization
• Communication and teamwork
• Problem-solving and decision-making
• Customer and service orientation
• Safety awareness
• Reliability and accountability
• Ability to work under time pressure
• Basic computer and reporting skills

Preferred Qualifications

• Diploma or certification in logistics, supply chain, inventory management, or warehouse operations.
• Experience in a technical, construction, industrial, facilities, or multi-site services environment.
• Knowledge of barcode-scanning systems and warehouse management software.
• Experience managing tools, spare parts, equipment, or technical materials.
• Familiarity with continuous improvement methods such as 5S or Lean.
• Experience coordinating shipments involving hazardous or regulated materials, where applicable.

Working Conditions

• Work is primarily performed in a warehouse or distribution environment.
• The role may require standing, walking, lifting, and moving materials in accordance with safety procedures.
• Occasional early starts, overtime, or schedule adjustments may be required to support operational needs.
• Personal protective equipment must be worn where required.
• The position may involve coordination with multiple sites, project locations, suppliers, and transport providers.

Performance Indicators

• Inventory accuracy and cycle-count results
• On-time receipt and dispatch of materials
• Order fulfillment accuracy
• Stock-out and discrepancy levels
• Warehouse organization and space utilization
• Compliance with health, safety, quality, and environmental requirements
• Reduction in damaged, lost, or obsolete inventory
• Internal customer and supplier satisfaction

Reporting Structure

Reports to: Warehouse Manager, Operations Manager

Key working relationships: Procurement, Project Management, Operations, Finance, HSE, suppliers, carriers, and internal customers

About Unity Electric LLC.:
Unity Electric, a full service IBEW electrical contractor, is dedicated to providing integrated, comprehensive service to its clients, including design, installation and maintenance of complex electrical, telecommunications, life safety, security systems, audio-visual, mechanical systems, and Information Technology projects and staffing. Unity is headquartered in New York, with offices in New Jersey, as well as operations throughout the U.S.


About Equans:
Equans, a Bouygues group company, is the world leader in multi-technical services with offices in 20 country hubs. We design and provide customized solutions to improve our customers’ buildings, technical equipment, systems and processes and to support them in optimizing their use. With nearly 90,000 highly qualified employees and a strong geographic footprint through our historical local brands, we have excellent technical know-how in design, installation, maintenance and performance services, with a unique combination of skills as in HVAC, Cooling & Fire protection, Facility Management, Digital & ICT, Electrical, Mechanical & Robotics. Equans expertise and knowledge of our customers’ businesses now place us to support them in their transitions for modernization and sustainable development.

Company Description

About Unity Electric LLC.:\rUnity Electric, a full service IBEW electrical contractor, is dedicated to providing integrated, comprehensive service to its clients, including design, installation and maintenance of complex electrical, telecommunications, life safety, security systems, audio-visual, mechanical systems, and Information Technology projects and staffing. Unity is headquartered in New York, with offices in New Jersey, as well as operations throughout the U.S. \r \rAbout Equans:\rEquans, a Bouygues group company, is the world leader in multi-technical services with offices in 20 country hubs. We design and provide customized solutions to improve our customers’ buildings, technical equipment, systems and processes and to support them in optimizing their use. With nearly 90,000 highly qualified employees and a strong geographic footprint through our historical local brands, we have excellent technical know-how in design, installation, maintenance and performance services, with a unique combination of skills as in HVAC, Cooling & Fire protection, Facility Management, Digital & ICT, Electrical, Mechanical & Robotics. Equans expertise and knowledge of our customers’ businesses now place us to support them in their transitions for modernization and sustainable development.