Production Management Coordinator/Administrator

Production Management Administrator

Since 1980, Abby's Catering has been a trusted leader in aviation catering, providing exceptional food service to private aviation, commercial airlines, corporate dining, and VIP clients. Our success is driven by dedicated team members who value teamwork, quality, safety, and continuous improvement.

We're looking for a highly organized Production Management Administrator to support our Production leadership team by keeping operations organized, compliant, and running efficiently. This is a 90-day pilot position with the opportunity to transition into a permanent role based on performance and business needs.

The Production Management Administrator serves as the administrative hub of the Production Department. This role supports daily operations through scheduling, reporting, training coordination, onboarding, compliance tracking, and production documentation. The ideal candidate enjoys organization, works well with data, communicates confidently with employees at every level, and thrives in a fast-paced production environment.

Shift: Monday-Friday (40 Hours per Week)

Essential Responsibilities

Production Administration

• Support the Production Manager with daily administrative activities.
• Maintain department records, reports, and operational documentation.
• Coordinate calendars, meetings, interviews, and training schedules.
• Prepare meeting agendas, document action items, and track follow-up tasks.

Onboarding & Training

• Assist with new hire orientation and onboarding.
• Coordinate recurring employee training through the Learning Management System (LMS).
• Maintain training records and ensure compliance requirements are met.
• Partner with HR and department leaders to support staffing initiatives.

Recruiting Support

• Review applicants forwarded by HR.
• Conduct initial phone screens for production positions.
• Schedule interviews and communicate with candidates throughout the hiring process.

Timekeeping & Payroll Support

• Assist supervisors with daily timekeeping corrections.
• Monitor attendance and labor hours using Paylocity.
• Support payroll accuracy through routine audits and reconciliation.

Food Safety & Compliance

• Maintain food safety and regulatory documentation.
• Track HACCP, FDA, and internal compliance records.
• Assist with audit preparation and documentation management.
• Ensure required records remain accurate, complete, and current.

Reporting & Data Analysis

• Prepare daily, weekly, and monthly operational reports.
• Compile labor, productivity, and waste reports.
• Analyze production data and identify trends.
• Support leadership with information used to improve efficiency and reduce operational costs.

Why Join Abby's?

• Opportunity to grow
• Supportive and collaborative leadership team
• Gain experience supporting a dynamic production operation
• Exposure to aviation catering and food production operations
• Career development opportunities within a growing organization

At Abby's Catering, our mission is to be the leading in-flight and corporate catering company serving the Houston and Dallas metro markets by delivering exceptional service, maintaining operational excellence, and upholding the highest standards.

We live this mission through C.A.T.C.H.:

• Customer Service
• Accountability
• Teamwork
• Competitiveness
• Honesty

Requirements

Required

• Fully bilingual in English and Spanish (spoken and written) High School Diploma or GED Previous administrative, operations, HR, or production support experience
• Strong Microsoft Excel skills, including formulas, sorting, filtering, and data organization
• Excellent organizational and time management skills
• Strong verbal and written communication skills Ability to prioritize multiple projects in a fast-paced environment
• High attention to detail and accuracy

Preferred

• Experience using Paylocity or another HRIS/timekeeping system
• Experience in manufacturing, food production, catering, or warehouse operations Knowledge of HACCP, FDA, or food safety documentation Experience supporting training or onboarding programs

Physical Requirements

• Ability to sit, stand, and walk throughout the workday.
• Occasionally lift up to 25 pounds. Ability to work in both office and production environments as needed.
• Ability to use computers and office equipment for extended periods.