Administrative Assistant

Administrative Assistant

Location: Boston, MA

Compensation: $85,000 $95,000 Base Salary + Bonus + Comprehensive Benefits

About the Opportunity

A highly respected investment management organization is seeking an Administrative Assistant to support a collaborative team within a fast-paced corporate environment. This individual will play an important role in ensuring the efficient coordination of administrative, operational, and documentation-related activities while supporting internal stakeholders and business initiatives.

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple priorities in a professional, deadline-driven environment. This position offers exposure to a sophisticated financial services organization and provides excellent long-term growth potential.

Key Responsibilities

Administrative & Team Support

• Coordinate the preparation, organization, distribution, and filing of internal and external documents.
• Manage shared team inboxes and ensure timely routing of requests and communications.
• Assist with scheduling, meeting coordination, and administrative support for team members.
• Prepare reports, presentations, spreadsheets, and departmental materials.
• Support special projects and cross-functional initiatives as needed.

Records & Documentation Management

• Maintain and update internal databases, logs, and tracking systems.
• Organize electronic and physical records, ensuring accuracy and accessibility.
• Manage document retention, storage, scanning, and file maintenance processes.
• Maintain vendor, consultant, and external contact information.

Reporting & Operational Support

• Prepare departmental reports, metrics, and status updates.
• Track ongoing projects and assist with maintaining organized documentation.
• Support workflow management and operational efficiency initiatives.
• Assist with data entry, document review, and administrative coordination activities.

Office & Team Coordination

• Collaborate with team members across departments to support day-to-day operations.
• Assist with internal meetings, team events, and project coordination.
• Contribute to maintaining a professional, organized, and service-oriented environment.
• Support adoption of new technologies and process improvement initiatives.

Qualifications

Required

• Bachelor's degree preferred.
• 2+ years of administrative, executive support, operations, legal support, financial services, or professional services experience.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel.
• Ability to handle confidential information with professionalism and discretion.

Preferred

• Experience supporting professionals within financial services, investment management, legal, consulting, or corporate environments.
• Experience maintaining records, databases, and documentation systems.
• Strong project coordination and organizational abilities.
• Familiarity with AI tools and technology platforms that improve administrative efficiency.

What We're Looking For

• Highly organized and detail-oriented professional.
• Strong sense of ownership and follow-through.
• Positive, team-oriented attitude.
• Excellent interpersonal and client-service skills.
• Ability to work independently while collaborating effectively with others.
• Comfortable operating in a fast-paced, deadline-oriented environment.

Compensation & Benefits

• Base salary of $85,000 $95,000
• Annual bonus opportunity
• Comprehensive medical, dental, and vision coverage
• Retirement savings plan with employer contribution
• Generous paid time off and holiday schedule
• Professional development opportunities
• Collaborative and highly respected workplace
• Long-term career growth potential