Events Coordinator

Job Description

We are looking for a highly motivated, organized and detail-oriented Events Coordinator to join our Team! This role supports the planning and execution of internal company meetings, training courses and events. The ideal candidate is proactive, resourceful and able to manage multiple priorities, anticipate needs and adapt when plans change. Strong communication, project management and follow-through are key to success in this role.

 

Key Responsibilities

• Internal Meeting & Event Planning: Coordinate internal meetings, training courses and events from planning through execution, including timelines, setup, catering, materials, presentations and technology.
• Attendee & Travel Coordination: Coordinate attendee logistics, including hotels, flights, transportation, shuttle schedules and calendar invitations.
• Team & Stakeholder Coordination: Work with Team Members and Leaders to gather event needs, communicate updates and keep deliverables on track.
• Event Administration: Manage event requests, plans, records and action items, while helping improve processes and resources.
• Vendor Management: Coordinate with hotels, transportation providers, caterers and other external Partners to confirm services and event needs.
• Budget & Expenses: Track event budgets and expenses, process invoices and credit card coding, and reconcile charges.
• On-Site Support: Support meeting and event setup, presentations, audiovisual needs, basic troubleshooting and attendees.
• Special Projects: Support the Marketing & Communications Department and company with special projects related to events, brand and marketing.

Qualifications

• 2 to 3 years of experience coordinating meetings, events and related logistics
• Highly organized and detail-oriented with strong follow-through
• Able to manage multiple priorities and deadlines
• Proactive and able to anticipate needs and solve problems
• Strong written and verbal communication skills
• Comfortable working independently and as part of a Team
• Proficient in Microsoft Office including Word, Excel and PowerPoint
• Comfortable with meeting technology and basic troubleshooting
• Flexible to work occasional early mornings or evenings for events
• College degree or equivalent relevant experience

Additional Information

What We Offer:

Come build your future with our winning team, recognized by Fortune Magazine as one of the "100 Best Companies to Work For" 20 times! David Weekley Homes builds in 19 markets across the U.S. and is one of the largest private home builders in America.

We offer an excellent benefits package that includes:

• Health Insurance - Medical, Dental and Vision
• 401k and discretionary 8% match
• Employee Stock Ownership Plan
• Profit Sharing
• Vacation, Paid Holidays, plus PTO
• New Home Discount for Team Member and Family
• College Scholarship Program
• Community Outreach
• Sabbaticals
• And more!

David Weekley Homes is an Equal Opportunity Employer , and all qualified applicants will receive consideration for employment without regard to any status protected by state or federal law.

Note to Job Seekers: No telephone calls or walk-ins please. Interviews are by appointment only. Your resume will be reviewed and qualified candidates may be contacted in the event of a potential job match, or if further information is needed.