Analyst I/II (Airport)

Analyst I/II Positions at San José Mineta International Airport

The City of San José is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of San José is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at View phone number on click.appcast.io, 711 (TTY), or via email at View email address on click.appcast.io.

About the Department

Fueled by a culture of innovation, San José Mineta International Airport (SJC) is the Bay Area's easiest and most dependable Airport due to its medium size, simple layout, temperate climate and location. SJC is located just minutes from downtown San José–the Bay Area's largest city and the Capital of Silicon Valley. SJC is a self-supporting enterprise owned and operated by the City of San José. In 2023, SJC welcomed more than 12 million passengers and was rated the Best Midsize Airport in the U.S. by Wall Street Journal. SJC currently offers nonstop service to more than 40 domestic and international destinations. The Airport's two fixed-base operators, as well as several corporate aviation tenants, serve the business aviation needs of Silicon Valley; corporate and general aviation traffic represents more than a quarter of aircraft operations at SJC. In 2024, SJC celebrated 75 years of connecting the Bay Area with the world.

Position Duties

San José Mineta International Airport is recruiting for two Analyst I/II positions. One Analyst I/II position is in the Airport Finance and Administration Division, and the other Analyst I/II is in the Planning and Development Division. If you are interested in employment in either of these positions, you should apply to ensure you are considered. Please see below for details of each role.

Budget Analyst I/II – Finance and Administration Division:

This Analyst is part of the Budget team in the Finance and Administration Division of the Airport and reports directly to the Operating Budget Senior Analyst. The Analyst's primary role is to support the development, monitoring, reporting and administration of the Airport's annual operating budget and producing monthly Airport Activity Statistics reports. The Analyst's primary role will be to serve as a liaison for coordination of the budget and financial information between multiple stakeholders including the City's Budget Office, Airport's Capital budget team, and Airport Division budget analysts. The Analyst will manage a variety of financial and administrative functions, including, but not limited to, processing requisitions, encumbrances, and liquidations, monitoring and tracking expenditures, developing profit and loss statements, and generating financial and written reports for a variety of internal and external stakeholders.

Typical duties include, but are not limited to:

• Develop and monitor the Airport's Operating Budget, including updating a variety of tracking spreadsheets and reports using Excel, SAP BI, and Cayenta FMS.
• Analyze financial data and reports for trends, ensuring accuracy and clarity.
• Review and generate monthly airport activity reports and charts, including updating an internal Power BI dashboard.
• Prepare and review written reports during various phases of the budget development cycle for distribution to Airport staff, City Budget Office, and other external stakeholders.
• Fiscal management tasks include review/approval of requisitions and encumbrances, generation of Journal/Cash Vouchers in Cayenta FMS, and submitting operating viscode requests for all Airport divisions.
• Edit City Council memos as needed.
• Close interaction with all Airport Department Divisions and other City Departments as necessary, including the Finance Department, Public Works Department, and the City Budget Office.

Fiscal Analyst I/II - Planning and Development Division:

This Analyst I/II position reports directly to the Senior Analyst. This position is a crucial member of the Airport's Planning and Development Division and is a part of the fiscal team in the Division. The Analyst's primary role is to support the development, monitoring, reporting and administration of the Division's annual operating budget and capital budget. The Analyst also serves as a liaison for coordination of the budget and financial information between multiple stakeholders including the Airport Finance Division and the City Budget Office. The Analyst will be responsible for tracking and enforcing timely delivery of budget status reporting within the Division. The Analyst will manage the day-to-day capital budget processes, including but not limited to assisting program and project managers with fiscal and budgeting aspects and monitoring and reporting expenditures. The Analyst will also support the fiscal and administrative functions of the division such as ordering/manage office supplies for the division, assist with new hire set up, processing invoice payments, encumbrances, requisitions, accruals, procurement renewals, monitoring, and tracking service orders. This position also coordinates with internal staff to assist with special requests, processes, and analysis.

The successful candidates will need to have strong analytical, organizational, writing, and verbal skills, be able to handle multiple assignments with competing deadlines and work well under the pressure of the budget process. Excellent communication, collaboration, problem solving skills and critical thinking ability as well as significant capital and operating budget development and monitoring experience are ideal. Ability to work effectively with coworkers and executive management both within the Department and with other departments is essential.

Typical duties include, but are not limited to:

• Develop and monitor Capital Budget and Capital Improvement Program.
• Research and analyze data.
• Prepare and provide oral and written reports to and assist project managers with tracking of appropriation expenditures and balances.
• Contract management (fiscal responsibilities), including review/approval of invoices; review/approval of contract change orders; review and approval of task orders; ensure encumbrance balances and adjustments.
• Edit City Council memos.
• Meeting presentations.
• Close interaction with Airport Department Finance Division and other divisions as necessary, Public Works Department and the City Budget Office.
• Manage and place orders for office supplies for the division.
• Assist with new hires and ensure all division-related requirements are completed.

Desirable Qualifications

The ideal candidate possesses the most desirable combination of training, skills, and experience, as demonstrated in past and current employment history. Desirable experience, knowledge and skills for these positions include:

• Knowledge of and strong experience in the City's financing, budgeting, and accounting practices.
• Ability to research/analyze data and prepare reports and recommendations.
• Knowledge of and strong experience in the City's Financial Management System (FMS), including the analysis of on-line information, report generating, cash/journal voucher preparation.
• Knowledge of creating reports using pivot tables to track expenditures and communicating findings to relevant stakeholders.
• Ability to present oneself clearly and concisely, both orally and in written documents.
• Knowledge of contract administration, including requisition processing and encumbrance adjustments and liquidations.
• Detail oriented and the ability to handle multiple tasks.
• Ability to use automated data processing applications to compile and analyze data and present information.
• Possession of very strong organizational skills.
• Ability to work well with others in a collaborative team setting.

Competencies

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:

• Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.
• Fiscal Management - Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.
• Analytical Thinking - Approaching a problem or situation by using a logical, systematic, sequential approach.
• Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts.
• Teamwork & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.
• Customer Service – Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.
• Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.