Office Manager/Ops Manager - Construction

Position Overview

We are seeking an experienced and highly organized Construction Office Manager to oversee daily office operations and provide administrative support to executive leadership and field construction teams.

The ideal candidate will have a strong background in construction administration, project coordination, subcontractor management, and permitting. This position requires someone who is detail-oriented, proactive, and capable of managing multiple priorities independently with minimal training.

Key Responsibilities

• Oversee daily office operations, administrative processes, and workflow efficiency.
• Provide administrative support to executive leadership, project managers, superintendents, and field personnel.
• Prepare, organize, and maintain construction documentation, including contracts, subcontracts, change orders, RFIs, and project closeout documents.
• Coordinate project schedules, subcontractors, permits, inspections, and contract requirements.
• Work with local and governmental agencies to manage permitting processes, inspection scheduling, and regulatory requirements.
• Prepare subcontractor agreements, collect required onboarding documentation, and track subcontractor progress throughout projects.
• Maintain accurate project updates and records using construction project management software such as Buildertrend or Procore.
• Manage office calendars, meetings, correspondence, phone calls, supplies, inventory, and general facility needs.
• Ensure compliance with internal standard operating procedures and maintain organized documentation.
• Assist with CRM updates, project tracking, and communication between office and field teams.

Required Qualifications

• Previous office management or construction administrative experience, preferably within the construction industry.
• Strong understanding of construction documentation, contracts, subcontracts, change orders, and RFIs.
• Experience coordinating construction permitting, inspections, and scheduling with governmental agencies.
• Experience using construction project management software such as Buildertrend, Procore, or similar platforms .
• Experience preparing subcontractor agreements and managing subcontractor onboarding documentation.
• Notary certification.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication skills.
• Ability to work independently, prioritize responsibilities, and manage a fast-paced office environment.
• Proficiency in general office administration, recordkeeping, and CRM systems.

Ideal Candidate

We are looking for a dependable, detail-oriented professional who understands the day-to-day demands of a construction office and can confidently support both field operations and executive leadership.