Staffing & Medical Records Coordinator

Job Description

Job Description

Looking for qualified Staffing Coordinator to join our team!

Location: Pheasant Ridge Nursing and Rehabilitation Center

Job Type: Full-time

Are you a detail-oriented and organized professional with a passion for supporting healthcare teams? Do you thrive in fast-paced environments where your scheduling expertise ensures that residents receive the best care possible? If so, we want you to join us as a Staffing & Medical Records Coordinator

Major Responsibilities

• Manage Nursing Staff Schedules - Create and maintain daily, weekly, and monthly staffing schedules for nurses and CNAs.
• Ensure Adequate Coverage - Work closely with the Director of Nursing to secure coverage for vacant shifts, open positions, vacations, and leave requests.
• Daily Staffing Reports - Complete daily staffing sheets and track nursing hours to meet PPD (Per Patient Day) requirements while maintaining compliance logs.
• Monitor and Verify Employee Attendance - Review and correct time clock punches, verify hours worked, and identify staffing trends.
• Collaborate with Admissions Team - Stay updated on census changes, new admissions, and discharges to adjust staffing accordingly.
• Data & Compliance Reporting - Prepare and submit daily nursing hours reports to the Executive Director/LNHA.
• Enhance Operational Efficiency - Implement new staffing strategies and processes to improve patient care and employee satisfaction.
• Organize, plan, and direct the medical records department according to established policies.
• Maintain active and discharged medical records using an established system.
• Ensure compliance with recognized filing systems for efficient and secure record-keeping.
• Accurately file nurses' notes, assessments, progress notes, lab reports, x-ray results, and other correspondence.
• Collect, assemble, review, and file resident charts as required.
• Assist the MDS Coordinator in scheduling resident assessments in line with facility and OBRA guidelines.
• Review all records to ensure ICD-9-CM and ICD-10CM/DRG coding is accurate and complete.
• Respond to medical record requests, ensuring compliance with federal and state laws.
• Implement innovative systems and processes to improve record-keeping efficiency.

Minimum Qualifications

• High school diploma or equivalent required; Associate's Degree preferred.
• 1+ year of experience in healthcare staffing coordination preferred.
• Prior experience in a healthcare setting (long-term care or medical facility preferred).
• Strong organizational and problem-solving skills.
• Ability to multitask and work under pressure in a fast-paced environment.
• Proficiency in scheduling software and Microsoft Office Suite.
• A dedicated, compassionate mindset that prioritizes quality resident care.
• CNA license preferred.

Pay and Benefits

Competitive salary commensurate with experience
Comprehensive health, dental, and vision insurance
401(k)
Paid time off and holidays

Why Join Our Team

Get paid in advance with us: We offer access to your earned but unpaid wages.

Build your own schedule: Pick up shifts when and where you want to work. We have an easy-to-use scheduling app to find and book open shifts or request additional hours.

Shift options: Mornings, Afternoon, and Night's shift options available. Additional hours by request.

Innovative Purchasing Program: That allows you to buy thousands of products (technology, furniture, clothing, etc.) and pay over time. Zero interest, no credit check, no hidden fees.

Access to online learning 24/7: Our LMS offers free courses for senior care, health and human services industry. Use for free to help satisfy certifications or professional development. Available via computer or mobile, and many courses offer alternative languages.

Phone and auto discounts: Up to 20% on employee personal wireless accounts and auto rentals through designated vendors.

Employee Assistance Fund: In unexpected catastrophic situations you can confidentially apply for help.

Advocacy and Community Impact: We are committed to making a positive impact on the communities we serve. We partner with local organizations, host educational events, and advocate for policies that improve the health and lives of older adults everywhere.

About Us

We strive to be the leading provider of compassionate, comprehensive care that supports the physical, mental, and emotional well-being of patients, while also promoting respect and autonomy. Our goal is to create an environment where patients thrive, not just survive - where every aspect of their well-being is nurtured, from health and safety to social connections and quality of life.

We have innovative solutions for better health. As part of our commitment to excellence, we leverage the latest in healthcare technology to provide better outcomes for older adults. From telemedicine services and remote health monitoring to advanced diagnostic tools and customized wellness programs, we use innovation to make patient care accessible, efficient, and effective.

We also embrace new treatments, therapies, and approaches that can improve quality of life, whether it's through pain management, physical rehabilitation, or mental health support. By staying at the forefront of healthcare trends and continuously evolving our services, we ensure that patients receive the best possible care.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Apply now! Our application process is quick and easy.