Administrative Assistant, Teaching & Learning

Administrative Assistant, Teaching & Learning

Position Title - Administrative Assistant, Teaching & Learning

Posting Number - S00587

Full Time

Salary - $40,499.00 Pay Grade 6

Campus/Center - Peosta

Location - Peosta, Iowa

Job Goal - Provide dedicated, executive-level administrative support to the VP of Teaching & Learning and cross-train to cover temporary term-start workload peaks, short-term absences or vacancies, and discrete project needs across academic areas.

Duties and Responsibilities - Manage the Vice President's calendar, schedule executive appointments, prepare meeting materials, and coordinate post-meeting action follow-up. Coordinate division-wide communications, information flow, official correspondence, and Employee News Hub updates. Track priority action items, division approvals, official records, and confidential executive documentation. Facilitate administrative coordination and information sharing across Academic Deans and program administrative staff. Provide backfill coverage for essential administrative duties during short-term absences or vacancies across program areas. Deliver targeted administrative support during term-start registration peaks, advisory committee cycles, and heavy deadline periods. Support discrete division projects with defined scope, ownership, and end dates. Serve as a cross-trained backup for repeatable program Academic Assistant transactions. Access, input, and retrieve data using word processing, spreadsheet, and database software. Process purchase requisitions, order department supplies/equipment, and assist with meeting room reservations and travel arrangements. Communicate courteously with students, staff, and community members, providing knowledgeable referrals to college resources.

Qualifications - Required Experience & Education: At least 3 years of recent administrative assistant experience required; diploma or degree in a related field preferred. Experience working in an academic or higher education setting preferred. Technical Skills: Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint) required. Experience with higher education management systems and software (e.g., Ellucian Colleague) preferred. Role-Specific Capabilities: Demonstrated capability to handle complex, highly confidential information in a professional, ethical manner. Ability to balance dual prioritiesexecutive support and managed floating coveragewhile working adaptively and independently under shifting division demands. Certifications & Licenses Must possess a valid driver's license.

Essential Functions - Highly organized with exceptional attention to detail, accuracy, and self-motivation to manage multi task workloads effectively. Strong written and oral communication skills suitable for executive correspondence, division updates, and professional customer service. Ability to learn quickly, apply new procedural knowledge across diverse program portfolios, and operate effectively both independently and as part of an administrative team. Proven ability to exercise sound judgment, maintain strict confidentiality, and represent the Vice President and College positively to internal and external constituents.