Document Coordinator / Pursuits Coordinator

Document Coordinator / Pursuits Coordinator

The Document Coordinator / Pursuits Coordinator is responsible for coordinating and supporting the company's pursuit process and related activities to advance strategic business objectives and successful project capture efforts. The Pursuits Coordinator works directly in support of the Pursuits Manager and collaborates with Business Development, Marketing, Estimating, and other stakeholders to plan, develop, and execute project pursuits from opportunity qualification through contract award.

Company Overview Founded in 1979, Lemartec is a national general contractor and construction management firm and is part of the General Building group within MasTec's Clean Energy and Infrastructure segment. As MasTec's vertical construction arm, Lemartec delivers complex projects across industrial, aviation, power, and large commercial markets. Led at the segment level by Manny Garca-Tun, the General Building Operating Group represents MasTec's vertical construction capabilities and serves as the platform for future growth in this space. As a MasTec company, Lemartec maintains international capabilities and strategic partnerships throughout the Americas and the Caribbean, enabling the execution of some of the most complex projects in the industries we serve. Through MasTec's network of more than 22,000 professionals and subject matter experts in Engineering, Procurement, and Construction across over 400 locations throughout North America and the Caribbean, Lemartec is uniquely positioned to serve a diversified customer base. With experience across all 16 disciplines of construction, Lemartec combines deep technical expertise with the strength, scale, and financial backing of MasTec to successfully deliver projects of any size and complexity. The General Building operating group is part of the MasTec Clean Energy & Infrastructure (CE&I) business segment. The CE&I segment generates over $4.5 billion in annual revenue, providing construction services across our renewables, industrial, infrastructure, and general building operating groups. Sustainability and safety are foundational to our culture and influence everything we do. MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments. Join one of the largest construction firms in the country (Engineering News-Record [ENR]: #1 in Power, #17 Top 50 Domestic Heavy Contractors, #20 Transportation Contractor).

Responsibilities:

• Attends Pre-Bid Meetings and supports pursuit planning activities.
• Coordinates proposal and presentation development activities throughout the pursuit lifecycle
• Scheduling and facilitating pursuit Win Strategy meetings, proposal kick-off meetings, and other related activities, establishing timelines and deadlines
• Reviews RFP and bid/qualifications request documents so that client requirements are clearly understood and complied with
• Prepares Win Strategy Meeting and Proposal Outline forms, in line with the win strategy and client requirements
• Prepares a proposal schedule that includes ample time for submittal development, production, required reviews, and delivery
• Coordinates the proposal and presentation efforts with Marketing, Estimating, Operations, and other assigned resources
• Tailors proposal narratives, resumes, and project profile write-ups as needed, including accurately proofing and editing text
• Monitors progress and reports status of all submittal elements to the Opportunity Owner and assigned resources on a continuous basis to ensure the timely and quality preparation of a submittal
• Maintains pursuit records and opportunity information within CRM systems.
• Supports implementation of pursuit strategies and action items established during win strategy and other required review meetings
• Supports pursuits SOP compliance, document control, and continuous improvement initiatives
• Supports Marketing with content development, updates, and maintenance of project and staff data for use in pursuits and proposals

Qualifications:

• Work Experience and Education: Must have minimum of (3) years of A/E/C/ Industry experience coordinating proposals, presentations, and other similar deliverables.
• Knowledge, Skills and Abilities: Microsoft Word, PowerPoint, Excel, Adobe Photoshop & InDesign Ability to manage multiple projects simultaneously Excellent time management & organizational skills Business writing Oral communication
• Work Environment & Physical Requirements: When visiting job sites, the work environment involves some exposure to hazards or physical risks, which require following basic safety precautions This work environment may involve moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors and/or loud noises

What's in it for You:

Financial Wellbeing:

• Compensation $55k$75k / year, commensurate with experience
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)

Health & Wellness:

• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance, Weight Management Drug Discount
• Discounted National Gym Membership Network
• Employee Assistance Program

Family & Lifestyle:

• Paid Time Off, Paid Holidays, Bereavement Leave
• Military Leave, including Benefits Continuation
• Employee Assistance Program
• Planning for the Unexpected Short and long-term disability, life insurance, and accidental death & dismemberment
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

Accessibility: If you need accommodation as part of the employment process, contact View email address on click.appcast.io.

MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.

Bianchi Electric, a MasTec Company