Purchasing Clerk

Purchasing Clerk Department: Accounting/Finance Location: On-Site – Webster, TX About Vitesse: How we communicate, capture, and share information has not changed significantly in our lifetime—it has changed significantly in the last decade, even in the last year. From a vacationer checking email as they fly across the world to a U.S. military service member sharing critical observations across the battlefield, the ability to capture and transfer data over different platforms is an important part both of our everyday lives and the security of our country. Whether on a geostationary satellite, a naval vessel, or a military jet, the mission‑critical solutions that we design and manufacture at Vitesse make our country and our world safer. Through extensive technical expertise, Vitesse Systems is optimizing the functionality of antenna and thermal management systems for the advancement of next-generation Radar, Electronic Warfare, and C4I (Command, Control, Communications, Computers, and Intelligence) systems. Vitesse Systems prides itself on the solutions we provide to our customers, as well as the incredible team of dedicated people we employ. SUMMARY: This role is responsible for preparing purchase orders, sending purchase orders to vendors, communicating with vendors for status updates, receiving and inspecting shipments, and keeping track of purchases and supplies. They make sure that what was purchased arrives on schedule and meets specifications. They work with engineering staff to respond to vendor questions and requests for drawing updates. The ideal candidate will be sociable, proactive, able to get things done, have a high level of attention to detail, and have an interest in robotics, space, and technology. We are a small, but rapidly growing company, and tasks may change daily. ESSENTIAL DUTIES AND RESPONSIBILITIES: Generate requests for quotes and purchase orders based on information provided by engineering and best practices Maintain effective relationships with approved suppliers Send requests for quotes to multiple suppliers for the same items Follow up with suppliers to receive quotes in a timely manner Monitor supplier performance in terms of quality, cost, and delivery Ensure timely delivery of items and follow up with vendors on late orders Receive and inspect items on delivery, verifying that quality requirements are met Notify management of any delivery, cost, or quality problems Resolve invoice discrepancies with suppliers Maintain accurate records of purchases, pricing, traceability, and other important data Evaluate and maintain current database of supplier information Support kitting functions as needed Create build orders as needed Do not accept incentives from suppliers Maintain a safe, secure, and pleasant work environment Other duties as assigned QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions. Successful accomplishment of duties and responsibilities may require the following: Excellent attention to detail Excellent communication skills, both written and oral Excellent time management skills with a proven ability to meet deadlines Must be adaptable to a changing work environment and competing demands. Ability to perform duties with little oversight or direction EDUCATION and/or EXPERIENCE: Bachelor’s degree in Accounting, Finance, or related field, or three years of relative experience. Advanced competency in Excel required. LANGUAGE SKILLS: Ability to speak and understand basic safety and manufacturing instructions. MATHEMATICAL SKILLS: Ability to add and subtract two-digit numbers. Ability to multiply and divide with 10’s and 100’s. REASONING ABILITY: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. CERTIFICATES, LICENSES, REGISTRATIONS: Authorization to work in the United States. To conform to U.S. export control regulations, you should be eligible for any required authorizations from the U.S. Government. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the Team Member is regularly required to stand, walk, and hear. The Team Member frequently is required to use hands and fingers; handle, feel, and reach with hands and arms. The Team Member is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; and smell. The Team Member must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. WORK ENVIRONMENT: The work environments characteristics described here are representative of those a Team Member encounters while performing the essential functions of this job. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the Team Member is regularly exposed to moving mechanical parts. The Team Member may be exposed to a hot and/or cold work environment, chemicals, fumes or airborne particles, loud noises, risk of electrical shock and vibration and/or other occupational hazards; personal protective equipment may be required. NOTE: This job description identifies the general nature and scope of work to be performed. Vitesse Systems, LLC. reserves the right to revise all or any part of this job description and to add or eliminate essential job functions at any time. Designation of any job duty as an essential function is not intended as an assurance or guarantee that a team member has any right to perform the particular job duty, except as required by Vitesse Systems, LLC. This job description is subject to change based on the needs of the position and/or the Company. Vitesse Systems, LLC performs work controlled by the International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR). These statutes require the protection of technical data and products. The regulations require that such data not be disclosed in written, oral, or visual form to any foreign national without prior export authorization from the Department of State. A foreign national is defined by the U.S. Government under EAR 734.2(b)(2)(ii) and 8 USC 110 (a)(20) as one who: Is not a United States citizen Is not lawfully admitted for permanent residence in the U.S. Does not have politically protected status (embassy, refugee, or asylum) Has dual U.S. / foreign citizenship #J-18808-Ljbffr