Grants Administrator

Overview Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us. The American Heart Association has an opportunity for a Sr. Grant Administrator as part of the Voices for Healthy Kids team. (Home-based work is available) The Senior Grant Administrator is a professional responsible for coordinating the strategic operational execution of a complex, multi-million-dollar, grant-funded department, serving as a key cross-functional liaison among program strategy, financial management, compliance, and organizational operations. Supports alignment between mission priorities and execution by translating programmatic goals into actionable budgets, systems, and processes that ensure efficiency, accountability, and impact. Responsible with staff to ensure timely completion of all grant deliverables, will monitor budgets to ensure appropriate and on-schedule grant spending, compliance monitoring, and facilitation of internal and external reports, and work with multiple teams across the organization. Serves as a key contributor to the strategic plan and end-to-end operations for a successful grant- making process. May serve as a team lead or manage others. The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally. theA HALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn Instagram Facebook X heart.jobs. Responsibilities Integrates grant requirements into the program and monitors processes. Develops and maintains internal records and systems to support program management. Monitors budgets and spending, collaborates with financial management staff; responsible for all budget reporting, including forecasting and reporting on variances. Provides relevant analysis as needed. Coordinates program budget development and facilitation in collaboration with Mission Advancement, the Office of Funded Programs, and leadership teams, ensuring alignment with funder expectations and internal controls. Monitor budgets and expenditures, analyze financial activity (including procurement, contracts, and vendor invoices), and provide variance reporting, forecasting, and reconciliation guidance. Supports fiscal integrity and alignment with grant objectives. Coordinates work with key internal stakeholders within and across staff functions, including but not limited to finance, legal, operations, development, advocacy, and business technology. Ensures that activities function within the parameters of the American Heart Association policy. Develop and maintain internal systems, controls, and documentation to support audit readiness and effective program management. Act as the Voices technology coordinator, partnering with American Heart Association Business Technologies to optimize systems and tools supporting grantmaking and reporting. Build and maintain strong relationships with internal teams, external partners, and grantees to enable collaboration and high-quality outcomes. Lead or contribute to cross-functional initiatives and project teams requiring coordination, analysis, and change management. Contributes to operational planning for grant-making efforts through innovation and system enhancements that improve transparency, reduce burden, and strengthen overall grant-making effectiveness. Provide guidance, coaching, and oversight to team members and cross-functional partners; may serve in a team lead or player/coach capacity. Qualifications Bachelor's degree or equivalent experience 5 years of meaningful experience Required Skills: Accounting, Analytical Thinking, Attention to Detail, Budgeting, CRM Management, Collaboration, Contract Management, Data Analysis, Effective Communication, Financial Analysis, Financial Reporting, Fundraising, Grant Compliance, Grant Management, Grant Management Software, Grant Research, Grant Writing, Honesty And Integrity, Interpersonal Relationships, Non-Profit Reporting, Problem Solving, Project Management, Request For Proposal (RFP), Scheduling, Time Management Compensation & Benefits Expected pay range will be $100,000 - $110,000. Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range. The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details. Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed. Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; based on the type of position Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation. Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule. Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year. Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization. The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are. At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities. In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment. EOE/Protected Veterans/Persons with Disabilities Hybrid Default: Location : Location US-TX-Dallas #J-18808-Ljbffr