VP of Administration

Job ID: 25451 Salary/Pay Rate: $100,000 – $120,000+ Per Year, DOE Location: Onsite in Seattle, WA (Downtown) Employment Type: Direct Hire Schedule: Monday – Friday, 8 AM – 5 PM VP of Administration Our client is an established Seattle professional-services organization with a highly tenured team, strong client relationships, and significant fiduciary responsibility. They are seeking a VP of Administration to become a key member of the leadership team and provide oversight across finance, administration, operations, and Board support. This is a unique opportunity for a seasoned finance and administration professional who enjoys being the person who keeps an organization running smoothly. The ideal candidate will bring strong accounting and financial acumen along with excellent judgment, discretion, organization, and interpersonal skills. This is not a traditional Controller or HR leadership role. Rather, this position is ideal for someone who understands financials and accounting while also serving as a trusted, hands‑on resource for the broader administrative and operational needs of a small, sophisticated organization. As VP of Administration, you’ll be responsible for providing senior-level oversight of financial operations, administration, office operations, and organizational support while partnering closely with senior leadership and the Board. Essential Duties and Responsibilities Finance & Accounting Review and oversee monthly and annual financial statements Understand and evaluate balance sheets, income statements, cash flow, and other financial reporting Oversee accounting functions including general ledger, AP/AR, payroll, reconciliations, and month‑end close Support budgeting, forecasting, cash management, and financial planning Coordinate with external CPAs, auditors, financial partners, and other professional advisors Monitor financial controls and ensure accurate and timely reporting Provide financial information and insight to senior leadership and the Board Support oversight of investments, carriers, benefits‑related financial matters, and other fiduciary responsibilities Identify financial issues or inconsistencies and ensure appropriate follow‑up and resolution Administration & Operations Serve as the senior administrative leader and day‑to‑day organizational resource for the office Oversee office operations, facilities, vendors, and administrative services Coordinate employee benefits, carriers, COBRA, and related administrative processes Support payroll and other employee‑related administrative functions Maintain strong relationships with vendors, professional partners, and service providers Identify operational needs and ensure issues are resolved effectively Maintain appropriate policies, procedures, records, and controls Support office events, employee engagement, and organizational morale Help ensure the office remains professional, organized, welcoming, and highly functional Leadership & Board Support Partner with senior leadership on organizational priorities and decision‑making Prepare and organize materials for Board meetings and leadership discussions Provide financial and operational reporting to leadership and the Board Handle highly confidential information with discretion and sound judgment Serve as a trusted point of contact for employees, leadership, and professional partners Help maintain continuity, institutional knowledge, and organizational stability Other duties as assigned Qualifications Significant progressive experience in accounting, finance, administration, or professional‑services operations Strong understanding of financial statements, accounting principles, budgeting, cash flow, and financial reporting Experience overseeing or managing accounting and administrative functions Experience working in a small or mid‑sized organization where leaders are expected to be hands‑on Exceptional organizational skills and attention to detail Demonstrated ability to handle confidential and sensitive information Strong judgment, common sense, and problem‑solving skills Excellent written and verbal communication skills High emotional intelligence and a collaborative, approachable leadership style Ability to work independently and take ownership without significant direction Strong interpersonal skills and the ability to build trust across an organization Professional, polished, and highly reliable Ability and willingness to work onsite in downtown Seattle five days per week Preferred Qualifications: Experience in professional services, law, accounting, financial services, benefits, insurance, wealth management, or a related environment Experience supporting executive leadership and/or a Board Experience with investments, fiduciary operations, benefits administration, carriers, or trust‑related services Experience as a Firm Administrator, Business Manager, Finance & Administration leader, Assistant CFO, Assistant Controller, or similar role Why This Opportunity? This is a high‑trust leadership position within an organization that places a strong emphasis on stability, long‑term relationships, and a collaborative culture. The successful candidate will work closely with senior leadership, partner with an experienced Senior Accountant and Chief Compliance Officer, and oversee the administrative infrastructure supporting approximately 24 employees. This is an opportunity to become a trusted and highly valued member of the leadership team while helping ensure continuity and stability as part of a long‑term leadership succession plan. If you are an experienced finance and administration professional who enjoys taking ownership, supporting people, understanding the numbers, and making sure an organization runs smoothly, we would love to hear from you. Smoking/vaping and the use of tobacco products are prohibited on all Company premises, including indoor and outdoor areas, parking lots, and Company‑owned vehicles. As part of our employment process, candidates who received a conditional offer may be required to undergo pre‑employment drug testing. Parker Staffing is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status. #J-18808-Ljbffr Parker Staffing Services, LLC