Executive Assistant

EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Description

Safework specializes in providing all aspects of construction management, project management, safety management and construction inspection. From the beginning of a project to the very end the Safework professionals are committed to the success of each project on which we work.

Our employees are the key to our success in providing professional services. What they contribute to our projects and to the company is much more than just doing a "job." In return we are committed to providing our employees with a great place to give their talents, an inclusive environment, and projects that make a difference in the lives of others.

We work hard to provide an unparalleled experience for our clients. To do this we understand that people are the backbone of our company. For this reason, we offer industry leading benefits and competitive salaries for professionals who are passionate about serving their clients.

Executive Assistant

We're looking for a sharp, discreet, and highly organized Executive Assistant to be the right hand of our Chief Executive Officer (CEO). This isn't a traditional admin role, you'll operate at the center of a fast-moving construction management firm, helping the CEO protect their time, prioritize daily matters, and stay ahead of a demanding calendar. You'll be trusted with sensitive information, key client relationships, and decisions that keep the executive office running smoothly. The right person is anticipatory rather than reactive, calm under pressure, and quickly become knowledgeable of the details that make the CEO's workday smoother.

Position Description:

• Provides high-level administrative support and assistance to the CEO, Vice Presidents and/or other assigned leadership staff.
• Serve as the primary point of contact and gatekeeper for the CEO and managing a complex calendar.
• Coordinate travel, including flights, accommodations, ground transportation, and detailed itineraries; often with last-minute changes driven by demands.
• Draft, edit, and proofread correspondence, memos, proposals, presentations, and reports on behalf of the CEO and senior leadership.
• Prepare meeting materials, attend executive and client meetings as needed, capture clear minutes, track action items, and follow up to ensure things get done.
• Screen incoming calls, emails, and mail; triage by urgency; respond directly where appropriate and route the rest with context.
• Manage expense reports, corporate credit card reconciliations, and the corporate travel program.
• Coordinate company events, leadership offsites, client functions, and recognition programs, from logistics to vendor management.
• Maintain confidential files, contact databases, and executive records with precision.
• Partner with the broader leadership team to keep priorities aligned and information flowing.
• Take on special projects and ad hoc responsibilities that support the CEO and the business.

Position Requirements

• At least four (4) years supporting C-suite or senior executives, ideally in construction, engineering, AEC, real estate development, or another project driven industry.
• Exceptional written and verbal communication and ability to draft messages in the CEO's voice.
• Outstanding organization, prioritization, and follow-through; nothing falls through the cracks on your watch.
• Strong judgment and absolute discretion with sensitive business, personnel, and client information.
• Composure under pressure and adapt to changes quickly.
• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams); comfortable picking up project management, expense, and travel tools.
• Bachelor's degree preferred; equivalent professional experience considered

BE CHALLENGED, BE INSPIRED

With Safework, you'll play a part in solving complex technical challenges with innovative, sustainable, and dependable solutions. If you're a driven professional looking to build your skills while building a better world, you could be a great fit for Safework.

GROW PROFESSIONALLY

We recognize that our employees are the most valuable asset of the company, so Safework makes an investment in human resources and technologies. We assist employees in developing successful career goals as we believe positive and confident employees are a key source of competitive advantage for Safework in the marketplace.

COMPREHENSIVE BENEFITS

Wherever you are in your career - just starting out or a seasoned professional - your benefits represent an important part of your overall compensation. Safework is proud to offer a comprehensive, competitive benefits package.

DIVERSITY AND INCLUSION

Safework is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best available persons in every job. We prohibit unlawful discrimination based on race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, and medical conditions including genetic characteristics, sexual orientation, or any other consideration made unlawful by federal, state or local laws. This includes unlawful discrimination based on the perception that anyone having any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics. Safework, Inc. is committed to complying with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Safework, Inc. operations and prohibits unlawful discrimination by any employee of Safework, including supervisors and co-workers.

Full-Time/Part-Time
Full-Time

Pay Range

Position
Business Services Administrator

Exempt/Non-Exempt
Exempt

Location
CA Anaheim

About the Organization

This position is currently accepting applications.