Corporate Legal Secretary

A prominent Southern California law firm is seeking an experienced Corporate Secretary to support a team of corporate attorneys. This role is ideal for a highly organized, detail-oriented professional with strong corporate law experience who thrives in a fast-paced environment and can manage multiple priorities with accuracy and professionalism. Key Responsibilities Prepare engagement letters, conflict waivers, and client intake documentation. Support client billing processes, including reviewing and editing prebills. Process expense reimbursements and audit requests in accordance with firm policies. Maintain complex attorney calendars, meetings, and deadlines. Coordinate attorney registrations for conferences and professional events. Communicate with prospective and existing clients regarding intake and billing matters. Draft, format, redline, and assemble corporate legal documents and correspondence. Create, organize, and manage PDF documents, including closing books and executed agreements. Provide backup administrative and secretarial support to the corporate team as needed. Qualifications Minimum 5 years of experience as a legal secretary, preferably in corporate law. Experience supporting multiple attorneys simultaneously. Proficiency in Microsoft Office, Adobe Acrobat, and document management systems (iManage preferred). Strong organizational, communication, and multitasking skills. Familiarity with client intake, conflicts, billing systems, and tools such as DocuSign and expense platforms is a plus. Proactive, detail-driven, and confident exercising sound judgment. Compensation & Benefits Annual Salary Range: $80,000-$100,000 (based on experience) Comprehensive benefits package and modern office environment Work Environment Primarily office-based in a modern Irvine headquarters Hybrid schedule: 4 days onsite, 1 day remote Professional, collaborative, and inclusive workplace If you are a qualified Corporate Legal Secretary interested in hearing more, please apply today! Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Pay Details: $80,000.00 to $100,000.00 per year Search managed by: Christina Lee Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.