Campus Registrar

The Office of the Registrar is responsible for managing student academic records, class registration, course scheduling, and enforcing educational laws like FERPA (Family Educational Rights and Privacy Act).


Job Summary


Department-Specific Responsibilities

• Provides leadership, vision, and management of academic records and support services, including construction of academic calendar, preparation and web publication of the schedule of classes and management of classroom assignment; completion of control tables in preparation for registration; maintenance of academic structure and accurate recording for individual student's major program of study; student enrollment verification and transcripts; grade collection and maintenance; academic advising reports (AAR - degree audit); degree honors, certification, and diploma processing; and veteran processing and certification.
• Maintains the integrity of the University's academic records in accordance with campus and university policies and procedures.
• Provides leadership and training to staff and the university community to ensure integrity and adherence to university, state and federal regulations.
• Assigns access to records as appropriate.
• Serves as resource person and consults with academic administrators, faculty committees, and individual faculty in the formulation, interpretation, and enforcement of academic policies and procedures.
• Serves as campus authority in determining student "residency status" for fee paying purposes at Indiana University (IU) Southeast.
• Maintains permanent academic files, processing grade submissions, and issuing official transcripts and enrollment verifications.
• Coordinates course registration for classes, developing the academic calendar, publishing course catalogs, and scheduling classrooms and final exams.
• Conducts degree audits, verifying graduation requirements, ordering diplomas, and overseeing commencement ceremonies.
• Protects student privacy rights under FERPA and reporting data to state and federal agencies (such as IPEDS or the National Student Clearinghouse).
• Evaluates transfer credits and certifying enrollment for veterans' education benefits.

General Responsibilities

• Contributes on senior leadership teams to formulate strategic planning and the highest-level operational objectives for registrar areas.
• Establishes long-term business plans and long-term strategic objectives.
• Directs leadership staff who provide supervision to registrar teams.
• Manages escalated operational issues, including human resources and/or people management situations.
• Drives innovation and excellence within the area of registrar services; reviews and creates policies and procedures.
• Determines overall budget for registrar teams; reviews and approves financial proposals from direct reporting leaders; has significant fiscal responsibilities that require frequent interaction with executive leaders.
• Provides expertise and identifies grant and/or funding opportunities; develops business relationships across the university and externally.
• Stays up to date on new registrar standards, technologies, policies, and procedures and works collaboratively with other registrar leaders across departments and/or campuses in determining standards, best practices, and related policies/procedures; ensures the adoption and implementation by direct reporting leaders.

Qualifications


Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.


EDUCATION

Required

• Bachelor's degree in business, public policy, or related field.

WORK EXPERIENCE

Required

• 5 years in student services, registrar services, higher education student affairs, or related field.
• 3 years of management experience in relevant field.

SKILLS

Required

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrated time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Excellent organizational skills.
• Excellent collaboration and team building skills.
• Effectively coaches and delivers constructive feedback.
• Instills commitment to organizational goals.
• Demonstrates excellent judgment and decision-making skills.
• Effective conflict management skills.
• Builds and manages effective teams.
• Effective leadership skills.
• Ability to represent the company with external constituents.
• Ability to drive multiple projects to successful completion.
• Ability to interpret federal, state, and institutional rules and regulations.

Working Conditions / Demands


This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.


Additional Information


Employer sponsorship is not available for this position.


Work Location


IU Southeast Campus

New Albany, Indiana


Advertised Salary


$85,000 - $90,000 annually


Benefits Overview


For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure .


Job Classification


Career Level: Strategic

FLSA: Exempt

Job Function: Student Services

Job Family: Registrar

Click here to learn more about Indiana University's Job Framework.


Posting Disclaimer


This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.


Equal Employment Opportunity


Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .


Campus Safety and Security


The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at View email address on click.appcast.io or by visiting IUPD.


Contact Us


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Telephone: View phone number on click.appcast.io


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