Executive Assistant

Job Description

Job Description

Company / Location Information

A.O. Smith is a global leader applying innovative technologies and energy-efficient solutions to products manufactured and marketed worldwide. The company is one of the world’s leading manufacturers of residential and commercial water heating equipment and boilers, as well as a manufacturer of water treatment products for residential and light commercial applications. A. O. Smith is headquartered in Milwaukee, Wisconsin, with approximately 12,000 employees at operations in the United States, Canada, China, India, Mexico, the Netherlands, and the United Kingdom.

Primary Function

As the Executive Assistant, you will provide secretarial/administrative support directly to executives, exercisingconfidentiality, tact and diplomacy, with primary responsibility for board of directors’ meetings, materials,communications and postings. Uses business software applications (e.g., word processing, presentation andspreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.; may prepare responses toroutine correspondence and inquiries. Receives, screens and directs incoming calls, visitors, mail and e-mail. Maintainsfiles, records, calendars and diaries; typically arranges business travel, coordinates meeting arrangements, and tracksexpenses. Participates in the development and implementation of secretarial standards, policies and practices for theorganization.

Responsibilities

• Responsible primarily for managing the logistics of the Executive Vice President – Corporate Development & Secretary and the Senior Vice President – General Counsel’s business, legal, government affairs and corporate developmentactivities.
• Responsible for working with the Legal Administration Supervisor in preparing the Corporate Secretary Calendar andthe Proxy Statement Calendar as well as assisting in preparing the Proxy Statement for printing.
• Responsible for assisting with the five Board of Directors meetings each year. Previous experience withBoard members and Board portals is a plus but not required.
• Manage the daily itinerary, meeting schedules, travel arrangements and certain other administrative duties.
• Creating and editing presentations, including PowerPoints.
• General correspondence, document production, filing and presentation preparation.
• This position will be a part of the Executive Assistant team.

Qualifications

• High School Diploma or equivalent.
• Minimum of 5 years of experience providing executive-level administrative support.
• Ability to handle a high-pressure work environment and sensitive issues with confidentiality and tact.
• Must be a team player who enjoys his or her work and gets along well with others.
• Strong skills in word processing and PowerPoint presentation software are required.
• Excellent record management, organization and filing skills are necessary.
• The ideal candidate will be comfortable with and enjoy learning about the new technological advances that arebecoming a part of today’s business environment.
• Previous work experience with executives is a plus but not required.

We Offer

Competitive compensation package and comprehensive benefits plans which include medical and dental insurance, company-sponsored life insurance, retirement security savings plan, short- and long-term disability programs and tuition assistance. 
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ADA Statement & EEO Statement

In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis.

We consider all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status. We also provide reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.