Modern Workplace / Information Management Specialist

Modern Workplace / Information Management Specialist At Bayer we’re visionaries, driven to solve the world’s toughest challenges and striving for a world where “Health for all Hunger for none” is no longer a dream, but a real possibility. We’re doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our capabilities and redefining “impossible”. If you’re hungry to build a varied and meaningful career in a community of brilliant and diverse minds to make a real difference, there’s only one choice. Responsibilities Administer, maintain and optimize large‑scale SharePoint repositories for records, collaboration, notice management and tax documents. Perform bulk metadata tagging, retention updates and library reorganizations using SharePoint and ShareGate. Develop and maintain folder structures, content types, retention policies, and search schema refinements. Conduct ongoing quality control: fix metadata errors, clean up mis‑tagged files, correct naming issues and manage document migrations, including proof‑of‑concept testing for OpenText. Support complex bulk operations including exporting metadata, manipulating spreadsheets, building pivot tables for QA checks, and re‑importing corrected data. Serve as functional manager for the Notice Management system across federal, state, SALT, payroll and international notices. Review, tag, assign and troubleshoot notice items, including resolving routing, workflow and metadata issues. Train and support GBS teams, PWC and Ricoh on NM processes, tagging standards, folder handling and escalation paths. Maintain and optimize PowerApps forms and underlying data structures supporting NM workflows. Develop SOPs, process documentation, views, automations, and rule‑based workflows to improve accuracy and efficiency. Work closely with tax leadership, GBS, PWC partners, Ricoh mailroom teams, IT, legal and external contractors to coordinate access management needs. Coordinate complex access management needs, including onboarding/offboarding, SAP roles, guest account creation, permissions troubleshooting and secure SharePoint site ownership. Support issue resolution across systems such as Cloud PC, VDI Shared, SAP, Entra ID/guest accounts and MyGenAssist. Act as liaison for large‑scale projects, including OpenText migration planning, Notice AI model training and document management strategy alignment with global teams. Use ShareGate extensively for large‑scale data exports, bulk metadata edits, folder creation, copy/move automation and deep troubleshooting. Use PowerApps, Power Automate and SharePoint framework features to streamline tagging, routing and data consistency. Evaluate and implement AI‑based improvements for notice categorization, document management and meeting/notes processing. Develop proofs of concept for improved library structures. Create, update and manage extensive standard operating procedures across multiple tax workflows. Build training materials, presentations, Teams “Tip of the Week” and walk‑throughs for tax team members and external partners. Lead and facilitate training calls, demos and troubleshooting sessions for cross‑functional teams. Maintain governance documentation related to libraries, retention, permissions and process transitions. Process and tag monthly, quarterly and annual tax return uploads across all jurisdictions. Assist with entity management updates and tax‑related data accuracy. Research issues across systems, identify root causes and present solutions with clear communication to stakeholders. Support mailroom scanning initiatives, including QA, naming conventions and process improvements. Build complex spreadsheets for metadata mapping, retention analysis, repository sizing, entity comparisons, jurisdiction corrections and workflow analysis. Prepare executive‑ready summaries, PowerPoint decks and data visualizations to support leadership decision‑making. Manage periodic reporting such as PLG weekly slides, repository counts, workload summaries and transition tracking. Lead or support multiple long‑term initiatives including transition of records management to OpenText, Notice Management optimization and AI enablement, tax hub restructuring and architecture, transition of responsibilities to GBS teams and tax box management and historical corrections. Maintain planner boards, project documentation, timelines and cross‑team coordination. Qualifications Experience with document management systems and digital workplace is preferred. Bachelor’s degree is required. Proficiency in SharePoint Online, ShareGate, Microsoft Teams, OneDrive, Windows Cloud PC, Citrix VDI, PowerApps and Power Automate. Knowledge of information architecture, metadata modeling, retention management, document governance, taxonomy design, workflow optimization and data analysis. Advanced Excel skills (lookups, pivots, formulas). Stakeholder management, cross‑functional communication, training & enablement, process reengineering, project leadership and executive reporting. Benefits and Compensation Employees can expect to be paid a salary between $91,200 to $136,800. Additional compensation may include a bonus or commission if relevant. Additional benefits include health care, vision, dental, retirement, PTO, sick leave and other standard benefits. Location United States – Residence based. Current locations include Missouri: Creve Coeur and St. Louis, New Jersey: Whippany. Division: Enabling Functions. Reference Code: 872980. Equal Opportunity Statement Bayer is an Equal Opportunity Employer/Disabled/Veterans. Bayer is committed to providing access and reasonable accommodations in its application process for individuals with disabilities and encourages applicants with disabilities to request any needed accommodations. Bayer is an E‑Verify Employer. #J-18808-Ljbffr