Office Administrator
RTEC Treecare -Tree Service Experts
Benefits:
Dental insurance
Health insurance
Paid time off
Training & development
Vision insurance
About Us
RTEC Treecare has been serving Northern Virginia since 1996, providing practical, science-based tree care and building long-term client relationships. We take pride in doing things the right way: protecting properties, improving landscapes, and building a team that shows up, follows through, and keeps getting better.
The Opportunity We are seeking an organized, dependable Office Administrator to support the daily operations of our office and leadership team. This role is ideal for someone who enjoys keeping processes organized, coordinating details, supporting people, and helping a growing service business operate smoothly.
Key Responsibilities
Maintain office records, supplies, administrative systems, and shared documents
Support recruiting coordination and onboarding paperwork including employee files, personnel updates, and required document tracking
Coordinate vendor paperwork, insurance documents, forms, and administrative follow-up
Help track company devices, software access, and basic technology coordination
Maintain fleet and equipment records, service files, repair updates, and compliance-related documentation
Support leadership with scheduling, meeting preparation, notes, reports, and follow-up items
Prepare documents, forms, and internal materials
Track deadlines, tasks, open items, and administrative commitments
Communicate professionally with employees, vendors, clients, and internal team members
Maintain confidentiality, accuracy, and professionalism in all administrative work
We Offer
Health, dental, and vision plans
Paid time off and holidays.
Simple IRA (after eligibility period)
Ongoing training and professional development opportunities
Background & Requirements
Previous administrative, office coordination, or operations support experience preferred
Strong organizational skills and attention to detail
Clear written and verbal communication skills
Ability to manage confidential information appropriately
Proficiency with email, shared calendars, spreadsheets, documents, and Microsoft 365
Experience coordinating with vendors or outside service providers preferred
Ability to manage multiple priorities in a fast-paced environment
Willingness to learn company systems, procedures, and industry-specific processes
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