Office Administrator

Benefits:

Dental insurance

Health insurance

Paid time off

Training & development

Vision insurance

About Us

RTEC Treecare has been serving Northern Virginia since 1996, providing practical, science-based tree care and building long-term client relationships. We take pride in doing things the right way: protecting properties, improving landscapes, and building a team that shows up, follows through, and keeps getting better.

The Opportunity We are seeking an organized, dependable Office Administrator to support the daily operations of our office and leadership team. This role is ideal for someone who enjoys keeping processes organized, coordinating details, supporting people, and helping a growing service business operate smoothly.

Key Responsibilities

Maintain office records, supplies, administrative systems, and shared documents

Support recruiting coordination and onboarding paperwork including employee files, personnel updates, and required document tracking

Coordinate vendor paperwork, insurance documents, forms, and administrative follow-up

Help track company devices, software access, and basic technology coordination

Maintain fleet and equipment records, service files, repair updates, and compliance-related documentation

Support leadership with scheduling, meeting preparation, notes, reports, and follow-up items

Prepare documents, forms, and internal materials

Track deadlines, tasks, open items, and administrative commitments

Communicate professionally with employees, vendors, clients, and internal team members

Maintain confidentiality, accuracy, and professionalism in all administrative work

We Offer

Health, dental, and vision plans

Paid time off and holidays.

Simple IRA (after eligibility period)

Ongoing training and professional development opportunities

Background & Requirements

Previous administrative, office coordination, or operations support experience preferred

Strong organizational skills and attention to detail

Clear written and verbal communication skills

Ability to manage confidential information appropriately

Proficiency with email, shared calendars, spreadsheets, documents, and Microsoft 365

Experience coordinating with vendors or outside service providers preferred

Ability to manage multiple priorities in a fast-paced environment

Willingness to learn company systems, procedures, and industry-specific processes