Administrative Assistant I

Job Title

Employee performs entry-level administrative support or technical program work. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work. Employee works under close supervision with minimal latitude for the use of initiative and independent judgment.

This position will be assigned to the County Jail. The selected candidate will perform the duties and responsibilities of the position within the County Jail facility.

Examples of Work Performed

Provides assistance answering phone calls, routing incoming calls, taking messages, greeting visitors, and directing them to the appropriate staff. Prepares, edits, and distributes correspondence, reports, forms, and documents. Maintains files and records. Performs data entry. Schedules and confirms appointments for clients, customers, or supervisors. Maintains scheduling and event calendars. Sets up and manages paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material. Assists in compiling statistical data and preparing various charts, graphs, and written summaries. Completes forms in accordance with company procedures. Orders and dispenses supplies. Prepares invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software. Arranges conference, meeting, or travel reservations for office personnel. May receive and review forms and applications for completeness of information. May interpret and explain rules, regulations, policies, and procedures. May review applications for agency services to ensure forms are filled out completely and accurately. Performs related work as assigned.

Education and Experience

Graduation from a high school. Experience in clerical work or administrative support work preferred. Must have a current valid Texas motor vehicle operator's license. Must be able to be insured by the County's insurance carrier.

Knowledge, Skills and Abilities

Knowledge of office practices and administrative procedures. Skill in the use of standard office equipment and software. Ability to communicate effectively.

Benefits

The County of Hidalgo offers a full range of employee benefit programs for eligible employees, retirees, and their families.