Executive Administrative Assistant

The Operations Specialist will support administration, planning, and management of operations activities. The Operations Specialist shall assist with improving operational management systems, processes and best practices that guarantee organizational well-being. This work may include, but is not limited to, the areas outlined below: Coordinate and participate in Integrated Product Team (IPT) meetings (syncing calendars, reserving conference rooms), contributing functional or technical expertise, and/or providing administrative support to any of the government program office leads or managers. Coordinate scheduling and execution of recurring meetings and reviews (e.g., Staff Call, Program Management Reviews, All Hands). Coordinate weekly update of strategic calendar with significant activities, travel, and events. Coordinate the scheduling and collection of program office inputs for each quarterly Risk Management Board. Assumes ownership of daily operations processes and routine products to ensure precise, consistent flow of operations for organization leaders. Conveys the Government Operations Director’s taskings to Staff Directors and O-5 functional organizations and communicates in accordance with the PM (O-6) and Deputy Project Manager (DPM). Proactively engages stakeholders to identify and plan for senior-level engagements in a dynamic environment. Analyze short-term, mid-term, and long-range planning on projects and tasks to anticipate potential complications, rapidly develop, and implement innovative solutions to ensure efficient handling of unplanned events and issues. Prepare and distribute briefs based on stakeholder discussions and feedback to the PM and DPM in a timely manner as needed, both in person and in writing. and Reviews and analyzes issues, provides recommendations and suggestions for improvements in any aspects relating to increased performance for RA leadership. Develops, revises, recommends, and ensures implementation of policies, plans, procedures, and directives. Prepares reports and presentations outlining the current status that crosses organizational and functional lines. May serve on a team and/or lead a team regarding various special programs/projects. Identifies existing or potential problem areas and recommends corrective action. Identifies areas needing emphasis and exercises guidance to ensure programs and initiatives meet management expectations. #J-18808-Ljbffr Delta System & Software, Inc.