Program Coordinator - Federal Programs

Position OverviewWe are seeking a detail-oriented Program Coordinator to provide critical administrative and operational support for our growing portfolio of government contracts, with primary focus on National Reconnaissance Office (NRO) programs and Department of War initiatives. This role will work directly with our Program Manager to handle day-to-day reporting requirements, client communications, meeting coordination, and deliverable tracking, enabling the program leadership to focus on strategic initiatives and technical program execution.Primary ResponsibilitiesDaily Reporting & Data ManagementPrepare and submit daily collection reports to NRO via AVALON system by 11:00 AM ET (Monday-Friday)Compile weekly collection/delivery metrics for NRO (due Tuesdays by noon ET), including data formatting, quality control, and record-keeping for invoicing purposesAssist with monthly metrics compilation and revenue recognition documentationMaintain organized files and tracking systems to support reporting accuracy and audit requirementsMeeting Coordination & DocumentationCoordinate logistics for biweekly meetings with NRO stakeholders, including scheduling, agenda preparation, and materials distributionAttend and document weekly internal Spire team meetings, tracking action items and follow-up requirementsSupport preparation of materials for monthly Project Management Reviews (PMRs), including status updates and action item summariesDistribute meeting notes and ensure timely follow-up on assigned action itemsClient Support & CommunicationServe as initial point of contact for routine NRO inquiries and information requests, escalating complex issues to the Program ManagerDraft responses to standard customer questions and status requests under Program Manager guidanceMaintain regular communication cadence with government stakeholders on routine mattersTrack and monitor customer requests to ensure timely responses and resolutionProject Support & Campaign CoordinationAssist with administrative setup and documentation for new tasking and RFGL collection projectsSupport initiation activities for new collection campaigns, coordinating with technical teams on deliverable schedulesProvide administrative support during Space Force TacSRT tasking exercises, including daily standup coordination, slide deck compilation, and daily report assemblyTrack project milestones and deadlines, providing proactive alerts to Program ManagerContract Administration SupportMonitor deliverable schedules and provide advance notification of upcoming deadlinesAssist with documentation required for contract compliance and reportingMaintain records to support invoicing processes and revenue recognitionHelp coordinate responses to contract administration questions and documentation requestsCross-Functional CoordinationFacilitate communication between government customers and internal technical teams (IT/Security, Engineering, Business Development)Support coordination of cybersecurity deliverable schedules and status updatesAssist with scheduling and logistics for demonstrations and technical reviewsHelp coordinate Modeling and Simulation deliverable tracking with technical teamsRequired QualificationsAssociate's or Bachelor's degree in Business Administration, Communications, or related field, OR a degree in a Space-related field, OR equivalent combination of education and relevant experience1-3 years of experience in an administrative, coordination, or junior project support role (government contracting experience preferred but not required)Ability to obtain and maintain Secret clearance (or active Secret clearance)Strong organizational skills with demonstrated ability to manage multiple tasks and competing deadlinesExcellent written communication skills and attention to detailProficiency in Microsoft Office Suite, particularly PowerPoint, Excel, and WordComfortable learning new software systems and databasesSelf-starter who can work independently once trained on established processesProfessional demeanor and ability to interact appropriately with government clientsPreferred QualificationsActive Secret or Top Secret clearancePrior experience supporting Department of War or Intelligence Community contractsFamiliarity with project management principles and toolsExperience with data compilation, formatting, and quality control processesBackground in aerospace, defense, or technology sectorsExperience with government reporting systems or databasesUnderstanding of basic financial/invoicing processesTime Commitment & WorkloadThis is a full-time position requiring 40 hours per week.Core recurring duties (daily reports, weekly metrics, meeting coordination, client communication, and administrative tasks) provide a consistent baseline workload. Beyond these scheduled activities, the role requires:Proactive program support: anticipating needs, preparing materials in advance, maintaining documentation, and improving processesResponsive customer service: NRO and DoW customers have significant information needs and expect timely, thorough responses to inquiriesNew project setup and coordination: supporting 1-2 new collection campaign initiations per month, each requiring 5-10 hours of setup coordinationTacSRT exercise support: recurring Space Force exercises (every 2-3 months) that require intensive daily reporting and coordination for 2-3 week periodsQuality control and process improvement: ensuring accuracy of all deliverables, catching issues before they reach customers, and refining workflowsCross-functional coordination: facilitating information flow between technical teams and government stakeholdersAdministrative excellence: maintaining comprehensive records, tracking action items across multiple concurrent efforts, and supporting audit/compliance requirementsThe variable nature of customer requests, the need for responsive communication with government stakeholders, and the administrative rigor required for government contract support create a genuine full-time workload. As the program portfolio expands with additional government agency contracts, this role will be essential to maintaining operational excellence and customer satisfaction.Work EnvironmentThis is a full-time position with standard business hours, Monday through Friday. Daily reporting deadlines (11:00 AM ET) require consistent morning availability. Some scheduling flexibility may be available depending on workload and customer needs. Remote work options may be available depending on security requirements.What Success Looks LikeIn this role, you will:Ensure 100% on-time submission of all daily, weekly, and monthly reportsReduce administrative burden on the Program Manager by handling routine reporting and coordination tasksDevelop strong working relationships with government customer contactsProactively identify potential scheduling conflicts or missed deadlines before they become issuesMaintain accurate, well-organized documentation that supports smooth program operationsBecome the subject matter expert on recurring reporting requirements and established processesGrowth PotentialThis position offers excellent exposure to government contract operations and program management within the space technology sector. The successful candidate will gain hands-on experience with Department of War and Intelligence Community contracting, develop relationships with government stakeholders, and build foundational program management skills that can support career advancement within the organization.About This OpportunityThis role is ideal for an organized, detail-oriented professional looking to build experience in government contracting and program support. You'll work closely with experienced program leadership and technical teams while developing valuable skills in a dynamic, mission-focused environment. The ideal candidate is someone who takes pride in getting the details right, thrives on creating order from complexity, and wants to contribute to programs supporting national security objectives.Spire operates a hybrid work model, and this position will require you to work a minimum of three days per week in the office.Access to US export-controlled software and/or technology may be required for this role. If needed, Spire will arrange the necessary licenses—this is not something candidates need to have before applying. #LI-DC1The anticipated base salary range for this position is listed below. Final base salary for this role will be based on the location, skills, experience and qualifications. In addition to base compensation, this role may be eligible for annual equity awards and our employee benefits program, including vacation, sick, and personal time off; optional medical, dental, vision, life, and disability coverage; a 401(K) plan; health and wellness reimbursement program; and participation in Spire’s Employee Stock Purchase Plan.Salary Range$90,000—$130,000 USDGlobal Perksð️ Name Your Satellite Program (NYSP)ð Launch Attendanceð Generous Time Off Policyð Education Assistance Programð Employee Assistance Program (EAP)ð Employee Stock Purchase Program (ESPP)ð Family Leaveðª Fitness Reimbursement𧡠Employee Referral Programð Healthy snacks & beverages in every officeAbout SpireWeimprove life on Earth with data from space.Spire Global is a space-to-cloud analytics company that owns and operates the largest multi-purpose constellation of satellites. Its proprietary data and algorithms provide the most advanced maritime, aviation, and weather tracking in the world. In addition to its constellation, Spire’s data infrastructure includes a global ground station network and 24/7 operations that provide real-time global coverage of every point on Earth.Spire is Global and our success draws upon the diverse viewpoints, skills and experiences of our employees. We are proud to be an equal opportunity employer and are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or veteran status.To help maintain a safe and secure workplace for Spire employees, all candidates who receive a conditional offer will be requiredto complete a background check. This may include criminal history and employment verification.Please take a moment to review Spire's Global Data Privacy Notice for Employees, Contractors, Candidates and Visitors, as well asSpire's Privacy Policy.Kindly be advised that communication regarding your application may come from @spire.com, @recruiting.spire.com, or from Candidate.fyi (our scheduling tool).