Maintenance Supervisor

Job Title

Maintenance Supervisor

Job Description

Under general direction, plans, assigns, supervises, and inspects the work of maintenance personnel engaged in the construction, repair, and maintenance of District buildings, properties, and equipment. Minimum qualifications include a high school diploma or recognized equivalent and three (3) years of journey-level experience in a skilled trade, including one (1) year of lead experience, or three (3) years of experience coordinating and overseeing maintenance projects, personnel, or contractors in the maintenance and repair of buildings and facilities, including related responsibilities. A valid California Driver License and the availability of private transportation or the ability to obtain transportation between job sites is required. Incumbents are required to work flexible work schedules as well as be on-call for emergencies.

Representative Duties

Supervises, plans, schedules, assigns, and inspects the work of skilled trades and maintenance personnel in the construction, repair, and maintenance of buildings, facilities, and associated infrastructure. Establishes and verifies job priorities and determines availability of maintenance personnel to assure that emphasis is kept on high priority work orders and that work is completed in a timely fashion. Assures that work performed is in compliance with Building, Health and Safety, and Education Codes and other applicable federal, state, and local laws and regulations, including Division of the State Architect. Determines best methods for completing work and reviews work procedures to assure that proper trade methods are used. Prepares rough sketches and diagrams of required work; reads, interprets, instructs, and works from plans, blueprints, sketches, diagrams, drawing, and specifications. Assists in defining standards of quality and quantity of work and assures that standards are met. Estimates cost of material, equipment, supplies, and labor for routine repairs and maintenance of District buildings, properties, and equipment and recommends necessary expenditures. Prepares and submits requisitions, contract packages and other related procurement accounts using best resources and prices for material, equipment, and supplies. Inspects job sites prior to commencement of work and coordinates with site administrators to schedule best timing for scheduling work. Develop regular preventive maintenance plans and assigns appropriate personnel to perform required work. Inspects equipment and tools for safety and assures that assigned personnel use approved safety measures; arranges for necessary repairs and recommends the purchase of machinery and tools to maintain safe and efficient work production. Maintains accurate, up-to-date inventories of shop equipment, tools, and stock materials and is responsible for their whereabouts. Trains, instructs, and evaluates subordinates in the proper performance of assigned duties, safe and efficient work methods, appropriate care and use of equipment and tools, and recommends and assists in the selection of staff training to maintain and improve skills levels of maintenance personnel. Responds promptly to maintenance-related emergencies using a district-provided cell phone, both during and outside of regular work hours. Manages low-voltage systems, recommends security solutions, and coordinates implementation with Education Technology Services and third-party vendors. Works with the Facility Improvement Department on new construction and modernization projects, reviews plans, conducts walkthroughs, develops punch lists, and assumes facility maintenance. Serves as a Maintenance Department's representative on the District's emergency response team. Performs other related duties as assigned.

Job Requirements

Knowledge of materials, tools, equipment, methods, and terminology used in the building, electrical, and mechanical trades. Project estimation methods for timeline completion. Procurement processes for building and mechanical trade materials. Principles and best practices of supervision. Health and safety regulations, including those set by the California Division of State Architect (DSA) and Division of Occupational Safety and Health (Cal/OSHA). Relevant laws, codes, and regulations, including Education, Building, Electrical, and Health and Safety Codes. Basic record keeping practices.

Core Competencies

Attention to Detail – Focusing on the details of work content, work steps, and final work products. Critical Thinking – Analytically and logically evaluating information, propositions, and claims. Handling Conflict – Managing interpersonally strained situations. Managing Performance – Taking responsibility for improving the effectiveness of others. Legal & Regulatory Navigation – Understanding, interpreting, and ensuring compliance with laws and regulations. Safety Focus – Showing vigilance and care in identifying and addressing health risks and safety hazards. Professional & Technical Expertise – Applying technical subject matter to the job. Project Management – Ensuring that projects are on-time, on-budget, and achieve their objectives.

Supervision and Working Conditions

General direction is received from senior management in Maintenance and Construction and supervision is exercised over operations support staff. The work involves moderate risks or discomforts that require special safety precautions. Will be exposed to outdoor weather conditions when inspecting facilities, utilities, grounds, and property. Will be temporarily exposed to irritants such as dust. May be exposed to constant or intermittent sounds of a level to cause marked distraction from HVAC units, compressors, or fire alarms. Frequently works in an indoor, climate-controlled environment. Requires frequent travel by car. The work requires some physical exertion. Ascends and descends ladders to access roofs and ceiling crawl spaces. Stands, bends, stoops, and crawls to inspect and evaluate to inspect and evaluate facilities, grounds, and property. Moves to and from various locations in the office or school sites on surfaces that may be inclined, uneven and/or rough to inspect and evaluate facilities, grounds, and property. Detects colors to distinguish wires within panels and equipment. Pushes and pulls aside objects up to 50 lbs. without assistance that are obstructing work areas. Positions self to inspect items and spaces that are underground, ground level, and on rooftops. Uses near visual acuity at 20 inches or less to read plans, specifications, diagrams, and schematics. Uses near visual acuity at 20 inches or less to observe installation, repairs, and maintenance and inspect utilities and property. Uses far visual acuity at 20 feet or more to inspect facilities, grounds, and property. Perceives distances to safely drive agency vehicles and navigate work spaces during inspections. Exchanges information with co-workers and customers regarding work-related matters. Uses hands, wrists, and fingers repetitively to type. Rotates the head right or left from a neutral position to review work materials and inspect worksite.

Selection Procedures

To be considered for an employment opportunity with the Santa Monica-Malibu Unified School District, it is necessary for you to complete an official District Application and Supplemental Questions. Resumes will not be accepted in lieu of an application. The application is part of the examination process and is part of your total evaluation of qualifications for employment. For those candidates who meet the minimum qualifications, the examination process will consist of any one or more of the following: Training and Experience Evaluation, Written Test, Performance Test, and/or Structured Interview. Additional information pertaining to the examination process will be emailed to those candidates who meet the minimum qualifications. Protest of any part of the examination process must be in writing and received in the office of the Director of Classified Personnel no later than five (5) working days from the date you were notified of examination results. All notifications are sent electronically via email. Any protest must include rationale to support the protest and must be based on illegal discrimination, abuse of discretion, or procedure/process error. We are not responsible for any incoming mail that is lost or misdirected after it has been entrusted to the US Postal Service. If you have a disability that may require an accommodation in any of these examination procedures, please notify the Personnel Commission in writing at the time you submit your application. This examination process shall be open to all qualified applicants and shall result in one integrated eligibility list. All eligibility lists shall be established in accordance with Personnel Commission rules and shall be established for a period one (1) year, unless otherwise noted, or until there are fewer than three (3) ranks of eligible candidates who are available. Candidates are placed on the eligibility list in rank order according to their final examination score. Final examination scores will not change, but ranking may change as other candidates are added or removed from the list. Generally, new employees start at the first step on the appointed salary schedule. When filling a permanent vacancy, a new employee may request a higher salary placement based on having training and experience that greatly exceeds the minimum qualifications. An employee may submit a formal request for advanced step consideration on or after the first day of employment. Education transcripts, training certificates, and additional references may be requested for verification purposes. All correspondence and notifications regarding this recruitment will be sent to the email address you provide. It is your responsibility to review, follow instructions, and respond to information in a timely manner; as if it was a function of your job. The provisions of this announcement do not constitute an expressed or implied contract, and any provisions contained in this announcement may be modified or revoked without notice. Classification established: September 7, 1993. Revised: January 5, 1994, March 10, 2009, November 12, 2014, October 10, 2018, March 12, 2025.