Office Associate

Position District Services Office Associate Location Marshalltown, IA Job Id 951 # of Openings 1 Job Title District Services Office Associate Department Administration Reports To Senior Director of Strategic Planning and Marketing Job Classification Non Exempt Location Iowa Valley Community College District, Marshalltown, IA Summary The purpose of this position is to provide high-level administrative support to ensure the efficient and effective operation of District Services departments, including Administration, Information Technology, and Financial Services. The role is responsible for managing confidential and time-sensitive materials, coordinating meetings and events, and performing a wide range of administrative functions such as purchasing, reconciliations, inventory management, and correspondence. This position provides direct support to the Senior Director of Strategic Planning & Marketing and the Chief Information Officer. Job Responsibilities Provides administrative and operational support to the Senior Director of Strategic Planning & Marketing and Board Secretary. This includes entering requisitions, reconciling purchasing cards, running reports, preparing correspondence and other materials, and maintaining department records. Assists with preparing, organizing, and filing materials related to Board meetings and other Board activities. Provides administrative support for strategic planning, marketing, and other district-wide projects and initiatives. Assists with meetings, reports, correspondence, recordkeeping, and other duties as assigned. Provides administrative and operational support to the IT Department and CIO. This includes entering requisitions, processing purchase orders and invoices, reconciling purchasing cards, and following up on orders. Assists with answering the helpdesk phone, logging technology requests, and assigning requests to the appropriate IT staff. Helps maintain inventory records for computers and other IT equipment. Assists with developing and maintaining IT communications, documentation, and training materials. Assists with project work, meetings, reports, correspondence, and other duties as assigned. Assists Financial Services with the weekly accounts payable process including matching invoices to purchase orders and checks and filing and maintaining accounts payable records. Assists other District Services staff as needed. Works and communicates professionally with others in a timely manner. Performs in a manner which benefits student learning. Supports the overall success of the District by performing other duties as assigned. Education and Experience Completion of an Associate’s degree is required. Experience can be substituted for education. Abilities This position requires strong organizational and interpersonal skills, attention to detail, technical aptitude, the ability to problem solve, and the ability to work in an environment of shifting priorities and frequent interruptions. Along with these general characteristics, the position requires experience with Microsoft operating systems and Microsoft Office 365, along with other software and applications used as part of daily operations. Base Wage $13.62-$18.16 per hour -actual salary will be based on experience and education. Benefit Information health dental vision life insurance long-term disability retirement plan vacation sick staff development opportunities Note Must be legally eligible to work in the United States without employer sponsorship. Equal Opportunity Statement Iowa Valley Community College District does not discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, actual or potential family, parental or marital status, or other protected classes. If you have questions or complaints related to compliance with this policy, please contact the District Equity Coordinator, 3702 S. Center Street, Marshalltown, IA 50158, View phone number on click.appcast.io,View email address on click.appcast.io. #J-18808-Ljbffr Iowa Valley Community College District