Receiving Clerk

ABOUT US

Loretto Hospital is a safety-net hospital that serves more than 33,000 patients each year from Chicago's Austin and surrounding communities. Established in 1923 as a not-for-profit community-focused healthcare provider, Loretto offers its community a unique patient-centered healthcare delivery system that promotes general wellness and education. The hospital staff are committed to providing the best possible medical care in a holistic, safe and comfortable resident environment. By empowering patients with knowledge and resources, Loretto Hospital strives to cultivate a culture of proactive medical management within the community, with the goal of increasing the quality of life for patients and community residents.

SUMMARY

We are seeking a dedicated Receiving Clerk to join our Materials Management Department. Reporting to the Supply Chain Manager, the Receiving Clerk plays a vital role in the efficient operation of our hospital's supply chain management. This position is responsible for coordinating the shipping and receiving, storing and distribution of all supplies, equipment, and pharmaceuticals in the Hospital. The Receiving Clerk collaborates closely with various departments to ensure that inventory levels are maintained and that all items are properly recorded in the hospital's inventory management system

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Receives hospital supplies according to established procedures.
• Communicates with Purchasing concerning all deliveries on a daily basis.
• Processes trucker's BOL, vendor's packing slips; notifies Purchasing or Storeroom Coordinator immediately regarding delivery discrepancies.
• Keep departmental receivables of deliveries current.
• Coordinates distribution of hospital supplies to proper departments, deliveries to ancillary departments using department codes including deliveries to nursing units per storeroom requisitions and department codes.
• Coordinates general storeroom maintenance including stack rotation, removal of expired stocks and/or recall items, cleanliness and order of the main storeroom.
• Maintains perpetual inventory accurately, assists in the distribution area in restocking of products.
• Coordinates and assists in the distribution of the hospital mail and dispatching of outgoing mail.
• Manages own time in a productive and reliable manner completing work assignments.
• Completes appropriate volume of work while maintaining quality standards.
• Organize work procedures to generate acceptable levels of productivity.
• Completes own work as required and will assist others as needed.
• Cooperates with coworkers and management to maintain a harmonious environment. Adjust work schedule to accommodate changing priorities.
• Operates assigned equipment and performs all procedures in a safe manner. Utilizes proper body mechanics in all job functions.
• Follows established emergency, infection control and/or universal precautions procedures as required.
• Maintains work area and equipment according to standards and policies.
• Attends mandatory in-service related to safety and/or infection control.
• Supports and participates in department quality improvement activities.
• Provides quality improvements which enhance effectiveness and efficiency of department.
• Provides courteous service to internal/external customers in all activities.
• Offers assistance to all internal/external customers as appropriate and/or refers customer to appropriate individual or department.
• Communicates in a professional manner emphasizing objectively and non-judgmental viewpoints.
• Assist in solving customer problems in a cooperative manner.
• Other duties as assigned

COMPLIANCE RESPONSIBILITIES

• Understands and adheres to Loretto Hospital's compliance standards as they appear in the Compliance Policy, Code of Conduct and Conflict of Interest Policy.
• Keeps abreast of all pertinent federal, state and Hospital regulations, laws, and policies as they presently exist and as they change or are modified.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of the personnel so classified. For purposes of the American with Disabilities Act, "Job Duties" are essential job functions.

QUALIFICATIONS

Required:

• High school diploma or general education degree (GED)
• Six months or less related experience and/or training; or equivalent combination of education and experience.
• Must have basic working knowledge of shipping and receiving principles.
• Basic working knowledge of inventory control.
• Basic working knowledge of mail procedures.
• Must have good communication skills.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, and talk or hear. The employee frequently is required to use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit and climb or balance. The employee must occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision.

WHY LORETTO

Competitive Compensation: Along with a competitive salary, Loretto Hospital offers a comprehensive, competitive benefits package including health, dental, vision, retirement savings plans, and paid time off.

Career Development: Loretto Hospital is a vibrant community of professionals dedicated to administering excellent patient care. Whether you are pursuing a career in allied health, support services, clinical or nursing support, or professional administration, Loretto Hospital is a tremendous place to grow as a health care professional.

Work Environment: As a not-for-profit, community-focused hospital, Loretto Hospital is truly a place where patients come first. We are seeking team members who not only support our mission, but who are customer service-driven and who desire to enhance the patient experience.