Practice Coordinator, Corporate - Boston

The Practice Coordinator (“PC”) will play an important role as part of the Practice Management team embedded in Corporate Section and Immigration Section (and known collectively as the “Division”). The PC will assist the Senior Practice Managers (“SPMs”) and Practice Specialist (“PS”) operating in the Division with all aspects of managing their respective practice groups, including coordinating a full range of practice development and staffing activities, budget monitoring, and other business and administrative support critical to the daily operation and long-term growth of the practice groups. Working within the various practice groups and reporting to the SPMs, the PC will collaborate with other administrative departments at the Firm to ensure the successful implementation of various Section, Division, and Firm objectives. Responsibilities: Collect, maintain, and analyze practice group information for various purposes, including staffing and evaluations, and assist with the creation and implementation of new tracking tools and processes as needed. Prepare and distribute weekly reports summarizing workload, financial performance, and operational metrics for key stakeholders. Assist with organizing Section and practice group meetings, retreats, and events. Work with SPMs and PS to monitor practice group budgets, practice data, and other financial metrics, including reviewing and approving certain vendor invoices. Assist with updating and maintaining Section intranet sites, including simple coding to independently update intranet sites. Contribute to the integration of interns, project analysts, and other rotational support teams and resources. Schedule trainings and meetings as part of attorney or paraprofessional onboarding as needed. Assist SPMs with the monitoring and augmenting of section specific training. Assist with HR functions such as the annual performance review process, including collecting feedback and monitoring of billable and non-billable time. Act as liaison to, and collaborate with, other practice groups and administrative departments regarding practice support needs, as directed by SPMs. Assist SPMs as they monitor associate development to ensure progression in desired practice areas and participation in various training opportunities. Procedurally oversee the collection of weekly associate workload reports, which may include learning software programs such as ViDesktop. Assume additional responsibilities as needed. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: 1+ years of administrative experience in a professional service setting preferred. Excellent technical skills, including proficiency in using Microsoft Word, Outlook, Excel, and PowerPoint. Ability to quickly get up to speed and master new applications and software. Proficiency in Excel, including comfort with formulas, budget tracking, and data manipulation Excellent written and verbal communication skills. Excellent organizational, administrative and time management skills with the ability to manage competing priorities and deadlines across multiple workstreams. Excellent attention to detail and ability to execute through to completion. Creative problem-solving skills, reasoning ability, and logical thought process. Demonstrates the ability to professionally interact and collaborate with colleagues and internal stakeholders at all levels. Demonstrates a willingness to accept constructive feedback and training. Ability to work independently and as part of a team. Outstanding sense of client service, in supporting team members and stakeholders across the firm; consistently demonstrating professionalism, follow-through, and a solutions-oriented mindset Enthusiastic, proactive, and positive attitude. Ability to handle confidential matters with discretion. Self-motivated to produce quality work. High level of integrity and honesty. Possess excellent written and verbal communication skills. Strong organizational and administrative skills. Excellent attention to detail and ability to execute through to completion. Creative problem-solving skills, reasoning ability, and logical thought process. Ability to work under pressure, prioritize competing demands, and meet various deadlines. Demonstrated ability to professionally interact and collaborate with colleagues at all levels. Ability to work independently and as part of a team. Outstanding sense of customer service. Enthusiastic, proactive, and positive attitude. Ability to handle confidential matters with discretion. Must be self-motivated to produce quality work. High level of integrity and honesty. Flexibility to work overtime when necessary. The salary range for this position in the Boston office is $52,000-$53,000. This position is bonus eligible. Mintz offers a comprehensive benefits package. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. Physical Demands: This position requires sitting or standing for long periods of time and the continuous operation of standard office equipment, such as computers, keyboards and phones. It also requires sufficient mobility to perform certain job functions, such as getting to photocopiers/scanners/fax machines, and regular bending, reaching, lifting, stooping and occasionally pulling, pushing and/or lifting items that weigh up to 25 pounds. Privacy Notice for California Applicants #J-18808-Ljbffr Mintz