Paralegal

The Paralegal supports the General Counsel & Vice President and six attorneys in Transportation, Equipment and Vendor Finance matters and is responsible for the following: Corporate Secretary/Corporate Governance: Prepare and maintain Board resolutions, officer appointments, corporate records; Coordinate Board and committee meetings; Prepare Board agendas, meeting materials and Board packages; Maintain Board minutes, action items and governance records; Coordinate policy review and Board approvals; Maintain committee charters and Delegation of Authority; Coordinate reporting from independent advisors (e.g. compliance consultant, internal audit, legal); Maintain annual governance calendar; Maintain legal entity structure and organizational records; Coordinate annual corporate filings and registrations; Maintain Delegation of Authority signing authorities. Legal invoice processing: Supports attorneys with T360 matter management by reviewing and processing legal invoices, monitoring matter and vendor data, ensuring billing guideline compliance, and assisting with reporting and audit activities to support effective legal spend management. Regulatory Licensing: Maintain and manage state regulatory licensing for the business by preparing, submitting, renewing, and tracking required licenses and registrations. Monitor regulatory deadlines and licensing requirements, maintain accurate records, coordinate with state regulatory agencies, and supports compliance initiatives by ensuring all licensing activities meet applicable federal and state regulations and all renewals are filed timely and accurately Legal Team Support: Supports attorneys by conducting legal and regulatory research, preparing and reviewing legal documents, maintaining case and corporate records, and coordinating with business partners, external counsel and vendors to facilitate timely resolution of legal and regulatory issues. Support litigation attorney, including document review and production, legal research, discovery coordination, subpoena responses, records collection, maintenance of litigation files, and preparation of correspondence, reports, and court-related documents. Administrative support: Managing administrative operations for the legal department, including monitoring and maintaining compliance with document retention policy, preparing and submitting expense reports, coordinating travel arrangements, processing invoices, and maintaining records to support attorneys and department leadership. Defines and implements all aspects of the legal eDiscovery process including legal holds, custodian interviews, collection of electronically stored information (ESI) and associated metadata, chain of custody logs for each matter, processing of ESI, filtering of ESI with early case assessment software, artificial intelligence software, collections, reviews and production of records for regulatory investigations. Establishes guidelines, playbooks, and processes for implementing strategies to maintain appropriate litigation risk controls such as proportionality risk objectives to elevate cost concerns when external counsel fees may exceed amounts claimed in the litigation. Develops and manages comprehensive information management systems; designs and/or leads initiatives to improve processes, analysis and reporting. Maintains databases for legal review & internal investigations and manages document exports for secure transmission to external parties. Creates efficient, defensible, and traceable electronic process for legal holds and evidence management to reduce exposure to risk of spoliation of evidence. Manages the design, execution and support of information searches and analyses, and the collection and review of electronic records in accordance with industry best practices, legal and regulatory obligations, and BMO’s information policies. Ensures work is conducted in a legally defensible manner and aligned with legal and regulatory policies. Manages preservation, collection, searching for all investigations and litigation. Recommends set-up and delivery of databases in e-Discovery review platforms and provides technical support to legal counsel. Analyzes data and information to provide insights and recommendations. Defines, implements and oversees all aspects of the litigation discovery process including legal holds, custodian interviews, collection of electronically stored information (ESI) and associate meta-data, chain of custody logs, processing of ESI, filtering of ESI with early case assessment software, artificial intelligence software, review workflows and production protocols. Strategizes with external vendors and service providers on current and upcoming cases in line with the principle of proportionality to balance e-discovery costs against amount of claims. Represents BMO in court, at depositions, and/or regulator inquiries regarding steps taken to preserve, collect and produce evidentiary documents. Works with Corporate Records, LOB and T&O partners to decommission/dispose of records, systems, devices in a defensible manner. Lifts legal holds and associated closing processes to mitigate risks associated with over-preservation. Executes all processing activities and addresses exceptions. Identifies risks and implements appropriate actions to mitigate them. Collaborates with internal/ external stakeholders in order to deliver on BMO’s mandatory discovery obligations. Provides advice and guidance to assigned business/group on implementation of solutions. Helps determine business priorities and best sequence for execution of business/group strategy. Collaborates with internal/ external stakeholders to deliver business objectives. Breaks down strategic problems, and analyses data and information to provide insights and recommendations. Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting. Identifies business needs, designs/ develops tools and training programs for legal counsel. Acts as the day to day contact for vendors. Focus is primarily on business/group within BMO; may have broader, enterprise-wide focus. Exercises judgment to identify, diagnose, and solve problems within given rules. Works independently on a range of complex tasks, which may include unique situations. Broader work or accountabilities may be assigned as needed. Qualifications Typically less than 5 years of e-discovery process experience working with litigation lawyers. Post-secondary law education e.g. Paralegal, Law Clerk certificate, legal assistant, law clerk program or in‑house training from a law firm/organization. Clear understanding of discovery process for disputes, regulatory, compliance and investigation cases. Strong understanding of the laws, rules on electronically stored information (ESI), on discovery process, e-Discovery tools, workflows and legal procedures. Technical proficiency gained through education and/or business experience. Verbal & written communication skills - In-depth. Collaboration & team skills - In-depth. Analytical and problem solving skills - In-depth. Influence skills - In-depth. Data driven decision making - In-depth. Salary $55,000.00 - $120,000.00 Pay Type Salaried The above represents BMO Financial Group’s pay range and type. Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position. BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: About Us At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world. As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset. To find out more visit us at BMO is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law. BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to View email address on click.appcast.io and let us know the nature of your request and your contact information. #J-18808-Ljbffr