Administrative Assistant

Job Description

Job Description

We are looking for a highly organized Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who enjoys creating order, managing communication, and keeping administrative processes running smoothly. The successful candidate will serve as a dependable point of contact for visitors and callers while handling clerical tasks with accuracy and care.

Responsibilities:
• Manage front-office activities by welcoming visitors, directing inquiries, and maintaining a well-organized reception area.
• Respond to incoming phone calls promptly, route messages to the appropriate contacts, and provide clear information when needed.
• Perform a range of administrative support tasks, including document preparation, filing, scheduling, and general office coordination.
• Enter and update information in records with strong attention to detail and a high level of accuracy.
• Maintain organized office documentation and ensure important files are easy to retrieve and up to date.
• Assist with day-to-day operational needs by supporting staff with routine clerical and administrative requests.• Prior experience in an administrative, office support, or receptionist capacity.
• Comfortable handling high volumes of inbound calls in a courteous and attentive manner.
• Strong data entry skills with a focus on precision and consistency.
• Ability to manage multiple tasks efficiently in a fast-paced office environment.
• Proficiency with standard office tools and general administrative procedures.
• Effective verbal and written communication skills.
• Strong organizational skills and the ability to maintain confidentiality when handling sensitive information.