Asset Management Administrator

Asset Management Administrator

Location: Fort Lauderdale, FL | On-site Employment Type: Full-Time Schedule: Monday - Friday, occasional after hours, weekends and overtime Wage Range: $28.00 - $33.00 per hour (based on experience) Reports To: Workshop Manager

Position Overview

We are looking for an organized, proactive Asset Management Administrator to support our Florida workshops and coordinate assigned asset, calibration, vehicle, and maintenance processes across company locations.

This role combines administrative responsibilities with hands-on work involving tools, equipment, calibration records, company vehicles, vendors, and workshop support. The successful candidate will be expected to take ownership of assigned responsibilities, maintain accurate records, and proactively follow up on outstanding actions.

Key Responsibilities

• Maintain accurate tool and equipment records, including identification, location, condition, availability, assigned users, service history, and supporting documentation.
• Conduct regular physical inventory checks and audits to verify asset availability, condition, and accuracy of system records.
• Maintain tool check-in/check-out traceability, usage history, transfers, due-back dates, and outstanding returns.
• Coordinate tool and equipment mobilization for workshop and field-service jobs, verifying identification, completeness, condition, and calibration status before dispatch and after return.
• Manage calibration schedules, certificates, due dates, and asset records in IndySoft.
• Coordinate with calibration service providers, track equipment shipments and returns, and ensure calibration certificates and records are properly maintained.
• Support IndySoft administration, including asset records, audit history, user access requirements, and system-related coordination with management and designated personnel.
• Identify expired, overdue, missing, damaged, or noncompliant tools and follow corrective actions through completion.
• Support asset lifecycle activities, including transfers, repairs, replacement, disposal, and investigation of missing or damaged assets.
• Support ISO audits by providing traceable asset and calibration documentation and following up on assigned corrective actions.
• Support company-wide asset, calibration, vehicle-monitoring, and maintenance programs in coordination with designated personnel at other locations.
• Coordinate company vehicle maintenance, inspections, cleaning, usage records, Geotab, fuel-card issues, and related vendor support.
• Track consumable inventory and coordinate replenishment, equipment repairs, vendor activities, and purchase requests.
• Coordinate external equipment repairs and warranty follow-up, including vendor status and expected completion dates.
• Conduct regular workshop walkthroughs and physically verify assigned tools, equipment, vehicles, and storage areas.
• Support employee training related to asset control, calibration processes, and IndySoft usage.
• Plan and prioritize daily work independently, maintain a current task tracker, follow up on outstanding items, and communicate delays or issues promptly.
• Follow all workshop safety requirements and complete company-required forklift training.

Qualifications

• 24 years of experience in asset management, tool-room operations, maintenance coordination, or industrial operational support.
• Bachelor's degree or equivalent relevant experience.
• Practical familiarity with workshop tools, measuring instruments, hydraulic equipment, and calibration-control concepts.
• Strong organizational skills, attention to detail, and reliable follow-through.
• Ability to manage multiple priorities independently and maintain accurate records.
• Proficiency with Microsoft Office Suite of products (Word, Excel, Power Point, Outlook, and Teams)
• Experience with IndySoft or a similar asset/calibration management system preferred.
• Experience working with ISO procedures, documentation, audits, and employee training
• Valid driver's license
• Willingness to work regularly in an active workshop environment and complete required forklift training.
• Experience in marine, industrial, power-generation, or field-service operations is a plus.

Compensation & Benefits

• Hourly wage range of $28$33 per hour, based on experience
• Comprehensive benefits package including medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and paid holidays
• Pet Insurance
• Life insurance, AD&D, short-term and long-term disability coverage
• Opportunities for continued technical training and professional development

Equal Opportunity Employer

MSHS PPG is an Equal Opportunity Employer. All employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, military or veteran status, or any other characteristic protected by applicable federal, state, or local laws.

Drug-Free Workplace

MSHS PPG is a Drug-Free Workplace. All offers of employment are contingent on successful completion of a drug and alcohol screening, which may include testing for marijuana in compliance with applicable federal regulations and relevant state labor laws. We understand that marijuana laws vary by state, and our testing policies are designed to ensure compliance with both federal and state requirements where applicable.

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