Lead Specialist - Legal Operations

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Lead Specialist – Legal Operations based in the United States.

As a Lead Specialist in Legal Operations, you will provide essential operational and paralegal support to an in-house legal team, contributing to commercial, litigation, and business matters. You will play a key role in streamlining contract management, coordinating legal proceedings, overseeing external counsel billing, and maintaining critical legal documentation. Working closely with attorneys and cross-functional stakeholders, you will help ensure efficient legal processes, effective budget management, and strong compliance practices. You will also drive continuous improvement initiatives using lean methodologies and support the adoption of modern legal technology solutions, including AI-enabled tools. This position offers the opportunity to contribute to complex projects within a global industrial and renewable energy environment. If you are detail-oriented, proactive, and passionate about operational excellence, this role provides an opportunity to make a meaningful impact.

• Commercial Contract Support: Conduct initial reviews of commercial agreements, including supply, service, and vendor contracts, against approved templates and legal playbooks. Prepare issue lists and proposed redlines for attorney review while coordinating contract intake, approvals, and execution.
• Litigation and Case Management: Coordinate with litigation counsel on legal holds, discovery processes, case documentation, matter budgets, and key deadlines. Monitor case progress and ensure accurate tracking of legal activities and deliverables.
• Outside Counsel and Legal Spend Management: Prepare engagement letters, manage electronic billing workflows and accruals, and produce legal spend reports and budget-to-actual analyses. Monitor external legal expenses, identify cost-saving opportunities, and resolve billing discrepancies, invoice disputes, appeals, and exceptions to billing guidelines. Support the onboarding of law firms and legal service providers.
• Government Contract Support: Assist with the review of federal, state, and municipal procurement solicitations, prime contracts, and subcontracts. Monitor contractual flow-down clauses, certifications, and compliance obligations, including FAR/DFARS requirements, Buy American provisions, domestic content rules, and SAM registration.
• Contract Templates and Knowledge Management: Maintain and update contract template libraries, playbooks, fallback manuals, and related documentation. Coordinate periodic reviews with legal counsel, ensure appropriate version control, and develop practical guidance and training materials for business users.
• Legal Operations and Process Improvement: Apply lean methodologies, including value stream mapping, standard work, Kaizen, and structured problem-solving techniques, to improve legal workflows and operational efficiency. Support the implementation and optimization of contract lifecycle management, matter management, e-billing, and AI-enabled legal technology platforms.
• Team Coordination and Administrative Support: Organize legal team meetings, prepare agendas, monitor action items, and coordinate recurring operational activities. Arrange meeting venues, support team events, and assist with travel arrangements when needed.
• General Legal and Compliance Support: Assist with compliance, corporate governance, and entity management activities. Triage internal business requests and direct them to the appropriate legal professionals while contributing to special projects and other operational priorities.

Requirements:

• Bachelor's degree or an equivalent combination of education and relevant professional experience.
• At least 5 years of experience as a paralegal, contract specialist, legal operations professional, or in a similar position within a corporate legal department or law firm.
• Working knowledge of commercial contract terms, contract review procedures, and litigation processes.
• Excellent organizational and time-management skills, with the ability to manage multiple projects, competing priorities, and strict deadlines.
• Strong written and verbal communication skills, including the ability to collaborate effectively with legal professionals and business stakeholders.
• High attention to detail, sound professional judgment, and the ability to recognize when complex matters require escalation.
• Strong analytical and reporting capabilities, particularly for legal spend monitoring, matter management, and operational performance.
• Discretion and integrity when handling confidential, sensitive, and legally privileged information.
• A collaborative and adaptable approach, with the ability to work effectively across legal, commercial, finance, and project teams.
• A continuous improvement mindset and the ability to embrace organizational change and new technologies.
• Advanced proficiency in Microsoft Word, particularly redlining, Track Changes, and document comparison.
• Strong Microsoft Excel skills, including pivot tables, lookups, and data analysis for legal spend and matter reporting.
• Proficiency in Microsoft PowerPoint for preparing presentations, dashboards, and management reports, as well as Microsoft Outlook, Teams, and SharePoint for communication and document management.
• Familiarity with Adobe Acrobat and electronic signature platforms such as DocuSign.
• Experience with contract lifecycle management, matter management, e-billing, and AI-enabled legal technology platforms is highly desirable.
• Lean or Six Sigma training or certification is considered an asset.
• Previous experience in the energy, manufacturing, or industrial sectors, particularly renewable energy or wind power, is preferred.
• Familiarity with government contracting, including FAR/DFARS regulations and federal, state, or municipal procurement processes, is an advantage.
• Experience supporting global operations or multi-jurisdictional legal matters is beneficial.
• Must be legally authorized to work in the United States.

Benefits:

• Competitive annual salary: Base salary ranging from $94,700 to $157,700, depending on experience, education, skills, and geographic location. Certain locations may qualify for a geographic salary differential of 110%, 120%, or 130%.
• Annual performance bonus: Eligibility for a discretionary annual bonus.
• Comprehensive healthcare: Medical, dental, vision, and prescription drug coverage.
• Health and wellbeing support: Access to a 24/7 nurse-based health coaching resource and confidential Employee Assistance Program (EAP), including counseling and referral services.
• Retirement savings: Access to a tax-advantaged 401(k) retirement plan with company matching and additional employer retirement contributions.
• Financial planning: Access to financial education resources and professional retirement planning consultants.
• Paid time off: 12 paid holidays and permissive time off.
• Family support: Paid parental leave and adoption assistance.
• Financial protection: Life insurance and disability benefits.
• Professional development: Tuition assistance and opportunities to expand your skills and advance your career.
• Remote flexibility: Fully remote working arrangement within the United States.
• Meaningful impact: Opportunity to contribute to legal operations supporting global energy innovation and the transition toward a lower-carbon future.

How Jobgether works:

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Why Apply Through Jobgether?

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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