Vendor Management Specialist

Scope Of PositionEDF Power Solutions North America has been providing clean energy solutions throughout the U.S., Canada, and Mexico since 1987. We are a market-leading independent power producer and service provider, serving utilities, corporations, industries, communities, institutions, and investors with reliable, low-carbon energy solutions that help meet growing demand.From developing and building scalable wind (onshore and offshore), solar, storage (battery and pumped storage hydro), smart EV charging, microgrids, green hydrogen, and transmission projects, to maximizing performance and profitability through skilled operations and maintenance and innovative asset optimization, our teams deliver expert solutions along the entire value chain—from origination to commercial operation.Be a part of an innovative and collaborative team environment that fosters our goal of delivering renewable solutions to lead the transition to a sustainable energy future.EDF Power Solutions offers best-in-class employee benefits, including the following:Competitive bonus incentivesComprehensive health coverageRewarding 401kWe are also proud to offer:Favorable paid time off programs, including paid parental leave after one year of serviceRewarding learning & career development and advancement opportunitiesSupportive mentorship & buddy programsThe full pay range for this role is $24.95 to $41.59 per hour. The target range for this position is $29.00 to $35.00 per hour. We generally base our salary decisions on factors such as internal equity, candidate work and leadership experience, educational credentials, and in some cases, candidate work location.Scope of Job: Primary responsibilities include the creation and maintenance of third (3rd) party vendor contracting needs while strictly adhering to best practices and company standards within our contracts throughout the process. This position also is responsible for the management of the third (3rd) party invoicing needs. This entails reviewing invoices received for accuracy and completeness, analyzing, and extracting payment information from said vendor's scope of work, and transferring to the enterprise accounting system for ongoing third (3rd) party vendor payments. Other basic tasks may include gathering proper approvals for invoices and contracts, recordkeeping and maintenance of physical and electronic records, reconciliation, and exception management.ResponsibilitiesResponsibilities:Coordinate vendor/consultant agreements, task orders, and vendor communications, by creating and facilitating contracts between the company and outside vendors. These contracts include Non-Disclosure Agreements (NDAs), Master Service Agreements (MSAs), and Scopes of Work (SOWs). Responsibilities include managing all aspects of the contracts, from negotiation to execution. Ensure that contracts comply with regulations and company policies while also minimizing risks and maximizing value for the organization.Analyze vendor invoices for payment information, accuracy, internal approvals, and timing of payments including any escalations or special circumstances and enter appropriate data in SAP for payments. Ensure timely and accurate processing of payments while adhering to company policies and regulatory requirements.Foster relationships with external vendor stakeholders to best assist with ad hoc requests, statement audits, or confirmations of outstanding payables. Troubleshoot issues with accuracy and payment receipt as needed. Communicate with external and internal stakeholders regarding payment and/or contract status.Create and maintain a master data set of all third (3rd) vendor POs as it relates to project, scope, and total funding. Communicate with internal stakeholders when there are inconsistencies and when a PO or scope of work is nearing depletion.Other duties as assignedSupervision of Others: NoneWorking Conditions: 100% of time is spent in the office environment, utilizing computers (frequent use of various Microsoft software/programs), phones, and general office equipment. 0% of time is spent outside of the office visiting vendors' and/or internal customers' sites in addition to attending various conferences and meetings.Fiscal Responsibilities: NoneQualificationsEducation/Experience:Bachelor's degree in finance or accounting preferred.Skills/Knowledge/Abilities:Five years of computerized accounts payable experience, ideally in a midsize company with a purchasing department.Familiarization with an enterprise purchasing system, including purchase requisitions and purchase orders.Good written and oral communication skills, especially as it relates to vendor management.Good organizational and analytical skills.Familiar with various software programs including but not limited to Microsoft 365 and SAP.Highly motivated, self-starter, friendly personality, and good team player.Physical Requirements: Work performed sitting or using a stand-up desk. Occasional lifting of various documentation and/or boxes relevant to task-at-hand in this job description, including (but not limited to) vouching of payables invoices, compilation of responses, and vouching of receivables invoices and related documentation.