Project Administrator

Project AdministratorProject Administrator: A Career for those who Love to Be the Superhero of InformationThe Project Administrator supports project delivery by being the glue to hold it all together through accurate data entry, documentation management, and task tracking. Get your superhero cap to help the Project Team ensure accurate and timely execution for our customers. Exercise at work is juggling administrative and customer service-related tasks. Fueled with coffee, desk snacks, puns, and banter we keep positive amidst the chaos on construction. So, if you love organization from software at work to the sock drawer at home, and typing is music to your ears, and construction documents are your favorite art and craft this opening for Project Administrator is for you!Job DemandsMaintain accurate project documentation and tracking across network server, CRM, and project toolsSupport Project Team by preparing data, verifying information, and flagging discrepanciesReview, clarify, and confirm customer requests under the guidance of Project Estimators, ensuring all details are accurate before respondingCommunicate clearly with team members through email, phone, and in-person interactionsProactively manage a queue of customer requests, prioritizing work to meet deadlines and coordinating task assignments to other team members as neededAssist with preparing documentation for customersLearn to review subcontract documentsMaintain professional relationships that reflect the company's mission, vision, and values.Manage and organize shared Estimating inboxOrganize bid invitations for EstimatorsManage plan rooms like Builder's Exchange for upcoming project opportunitiesGather information and prepare bid packages and maintain in CRM.Build job books for new RFQs across systemsSkills NeededProfessional, honest, outgoing individualExperience in construction administration or project administrationAttention to detail and killer computer skillzSuperior responsiveness and follow-upDesire to continually grow and learnAbility to work flying solo while still able to collab with the teamDemonstrated communication and organizational skillsExposure to data entry, data validation, documentation management, or customer requestsExperience supporting internal teams by managing tasks, tracking status, and following established processes.Must be able to work independently, balance deadlines, and prioritize tasks on multiple projects.Experience with Gsuite, Excel, Word, and ability to learn our cloud-based CRM and sales software.Bonus Abilities!Experience reading, and interpreting architectural drawings, schedules, and specificationsExperience with online plan roomsExperience with certified payroll and AIA formsWhat Do You Get Out Of It?Satisfaction of doing an awesome job while you solve a customer's problem. A good night's sleep after working your butt off for a decent paycheck while opening doors to make the community more accessible. A chance to grow personally and professionally with a career at a company that offers a road to the future, not just a dead end.The Deets:This is a full time gig, M-F 7AM-4PMWe pay pretty darn goodWe have got that health insurance thing covered.We have that retirement deal with matching to combat that Peter Pan complex.We pay you to get lost a week or two out of the year…and on holidays too.The Fine Print:This position begins with a 90-day trial, followed by an evaluation to determine suitability for permanent position. Employment conditions include signing a confidentiality agreement. This is an onsite position in Ohio. No remote or out-of-state applicants can be considered for this opening.Trinity Door Systems proudly maintains a drug and alcohol free workplace.*Want to know how to get your foot in the door? Include a cover letter with your resume! We read every single application, so stand out from the crowd. Helpful hint #2: Don't call us, we'll call you. We are pretty busy so we will contact those we wish to interview. Hint #3: This is NOT garage doors. If someone drives through one of our doors a customer is having a bad day