Accounting Specialist

Job Description

Job Description

PURPOSE OF POSITION

The Accounting Specialist supports the activities of the Accounting Department in a manner that will provide accurate accounting of all financial transactions of the Cooperative, financial reports, and statistical data to all departments and management of the Cooperative as well as all external agencies.

RESPONSIBILITIES

1. Assist in the complete accounts payable process, including, but not limited to: verifying accuracy of invoices, assuring proper authorization, data entry of invoices, creation of checks/ach files, mailing of checks, scanning the check, invoice, and backup documentation copies, reconciling credit card statements and employee expenses.
2. Updating subsidiary systems such as transportation, work order and depreciation with invoice information; and scanning/filing all associated documents.
3. On a monthly basis review all invoices for proper sales tax and prepare the state sales tax form for payment.
4. Assist with the monthly reconciliation of various cash accounts.
5. Responsible for balancing several prepayment accounts.
6. Responsible for verifying daily posting of the cash register and bill payment systems.
7. Update the miscellaneous receivable system by entering invoices, processing payments and maintaining a consistent collection process for the amounts due.
8. Obtain the information needed to create invoices for incident reports through verbal and written communications with members, non-members, insurance companies and police departments.
9. Balance monthly transportation system; add/remove vehicles from fleet records.
10. Secure necessary title, plates, registration and file vehicle tax for all fleet.
11. Balance material accounts and process closing.
12. Maintain and analyze database of completed work orders to ensure the proper allocation of costs of labor and material.
13. Provide necessary documentation and explanations requested during financial audits.
14. Assist with all phases of capital credit process: estates, account maintenance, general retirements and allocations on as-needed basis.
15. All other duties as assigned.

SUPERVISORY RESPONSIBILITIES

No direct reports.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. High school diploma or equivalent required; associate or bachelor's degree in accounting, finance, or related field preferred.
2. 1-3 years accounting experience preferred.
3. Excellent problem solving and prioritization skills.
4. Strong interpersonal skills with the ability to communicate professionally and accurately across all departments.
5. Excellent computer skills including the Microsoft Office Suite.
6. Valid driver's license.

WORK CONDITIONS

Work performed indoors will occur within an office setting utilizing a number of technological devices such as a telephone, Smartphone, personal computer, etc. Occasional travel outside cooperative service territory for meetings and training.

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