Engineering & Food and Beverage Administrative Assistant

Engineering & Food and Beverage Administrative Assistant

Dellshire Resort Where imagination, wonder, and togetherness come to life in extraordinary style.

Shape your success in a place built for unforgettable experiences. At Dellshire Resort - a world-class, medieval-inspired destination where technology meets timeless adventure - you'll join a team dedicated to awakening imagination, wonder, and connection.

The Engineering & Food and Beverage Administrative Assistant provides comprehensive administrative, clerical, and operational support to both the Engineering and Food & Beverage departments. This dual-role position is responsible for maintaining organization, supporting reporting and financial processes, coordinating communication, and ensuring seamless day-to-day operations across two critical divisions of the resort.

This role plays a key part in pre-opening and ongoing operations by supporting maintenance systems, vendor coordination, scheduling, inventory tracking, and departmental documentation while also assisting with F&B reporting, event coordination, and team communication. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, multi-department environment aligned with Dellshire Resort's elevated service standards.

Why You'll Love Dellshire

• Be part of a resort that blends luxury and adventure into a storybook setting.
• Work with a team that values creativity, collaboration, and connection.
• Experience professional growth in a dynamic, pre-opening environment with room to make your mark.
• Competitive pay
• Comprehensive health, dental, and vision coverage
• Paid time off and holidays
• 401(k) with employer match
• Associate recognition programs
• Exclusive discounts and family perks
• Free employee meal daily

What You'll Do

Administrative & Operational Support

• Provide administrative support to the Chief Engineer, Director of Food & Beverage, and departmental leadership teams.
• Manage daily correspondence, calendars, meeting coordination, and departmental communications.
• Maintain organized filing systems for both departments, including reports, compliance documentation, contracts, and records.

Engineering Support

• Input, track, and close work orders within the maintenance management system (CMMS/MMS).
• Assist in scheduling and tracking preventive maintenance for guest rooms, public areas, and equipment.
• Coordinate vendor services, inspections, and equipment maintenance schedules.
• Maintain inventory of engineering supplies, tools, and replacement parts; assist with ordering and receiving.
• Support documentation related to safety compliance, onboarding, and training records for Engineering team members.

Food & Beverage Support

• Maintain schedules, labor reports, training records, and departmental documentation.
• Assist with preparation of financial, labor, and productivity reports.
• Support banquet and outlet operations through administrative coordination.
• Assist with onboarding, employee records, and attendance tracking in alignment with HR standards.
• Coordinate vendor communications, product orders, and deliveries for F&B operations.

Communication & Coordination

• Serve as a liaison between departments, vendors, and internal teams to ensure smooth operations.
• Prepare memos, reports, and internal communications aligned with Dellshire Resort standards.
• Respond to internal inquiries and route requests appropriately.

General Responsibilities

• Maintain confidentiality of sensitive operational, financial, and personnel information.
• Support pre-opening initiatives, audits, and special projects.
• Perform additional duties as assigned by leadership.

What are we looking for?

Who You Are

• High school diploma or equivalent required; associate's or bachelor's degree in Hospitality, Business, or related field preferred.
• 23 years of administrative experience; hospitality, engineering, or food & beverage experience strongly preferred.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Experience with CMMS/MMS, POS systems, or scheduling systems preferred.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to manage multiple priorities across departments in a fast-paced environment.
• Professional demeanor with a strong commitment to confidentiality and service excellence.

Join us in creating something extraordinary. Apply today to bring your passion for hospitality to Dellshire Resortwhere every task tells a story, and every story begins with you.

Dellshire Resort is part of Pyramid Global Hospitality, a leading hospitality company that offers career opportunities and has a steadfast commitment to putting people first.

Pyramid Global Hospitality is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Note: This document describes the general nature and level of work required of people in the job. It is not intended to be an all-encompassing list of responsibilities, duties, and skills.

Compensation:

$18.00 - $20.00