Billing & Collections Specialist

This Jobot Job is hosted by: Kevin Shilney
Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume.
Salary: $60,000 - $80,000 per year

A bit about us:

We are a respected law firm focused on probate, estate planning, business transactions, and civil/commercial litigation. Our culture emphasizes client service, attention to detail, and the smooth coordination of legal work.

The Legal Assistant will support attorneys in all phases of case management and client service. This role involves performing substantive legal and administrative tasks, ensuring that matters proceed efficiently and that clients receive responsive, accurate service.

Why join us?

• Office location in Downers Grove, IL
• Supportive team culture, opportunities for professional development
• Competitive salary and benefits package (health insurance, PTO, continuing education)
• Exposure to a broad variety of legal matters and opportunity to grow with the firm

Job Details

Key Responsibilities

• Prepare, proofread, format, and file legal documents (motions, pleadings, discovery, contracts, wills, trusts, etc.)
• Manage case files and maintain organized, up-to-date records (both paper and electronic)
• Conduct legal research, look up statutes, rules, case law, secondary authorities, and provide summaries or citations
• Draft correspondence and communications with clients, opposing counsel, courts, and service providers
• Coordinate with clients: schedule meetings or calls, gather information, follow up on outstanding items
• Assist with court filings, e-filing, and tracking deadlines (statute of limitations, pleading deadlines, hearing dates)
• Liaise with opposing counsel, court clerks, process servers, title companies, and other parties as needed
• Assist attorneys with preparing for hearings, depositions, trials, closings, and client meetings
• Manage billing entries, track time, assist in invoicing and collection follow-up
• Perform general administrative duties: answering phones, managing mail, scanning and organizing documents
• Help with onboarding new clients (conflicts checks, engagement letters, retainer agreements)
• Other ad hoc assignments and special projects as needed

Qualifications

• Bachelor’s degree or equivalent experience preferred
• Prior experience (2–4 years) working as a legal assistant or in a law firm environment, ideally in probate, litigation, or business/estate planning
• Strong understanding of court rules, filing procedures, and legal terminology
• Excellent writing, proofreading, and verbal communication skills
• Proficiency with legal research tools (Westlaw, Lexis, Fastcase, etc.)
• High level of organization, ability to manage multiple projects and prioritize under deadlines
• Strong attention to detail and accuracy
• Proficiency in Microsoft Office (Word, Excel, Outlook), document management systems, and e-filing platforms
• Ability to maintain discretion and confidentiality with sensitive client information
• Positive attitude, willingness to assist attorneys and other staff, and a team-oriented mindset

Interested in hearing more? Easy Apply now by clicking the "Apply" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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