Specialist: HR Operations

Seeking a Specialist: HR Operations to support the Human Resources department in our Chicago office. Responsibilities Coordinates all U.S.-based employee changes in the Firm’s HRIS, including new hires, separations, promotions, title and reporting structure changes, salary adjustments and more. Initiates and coordinates new hire orientation tasks within the Firm’s onboarding platform to ensure a smooth transition for incoming employees. Serves as the primary HR contact for the coordination and communication of accurate information with the Payroll department. Acts as a key resource for administering attorney and business services policies and procedures and leave of absence administration. Works with the HR Managers in each office to obtain necessary information and documentation in accordance with the Firm’s policies and procedures to process HR transactions. Serves as a resource to offices conveying policies and procedures for attorney and business services HR administration. Coordinates the maintenance of attorney and business services employment files in the U.S. offices according to policies and procedures. Oversees compliance for U.S. offices regarding Firm policies and procedures for employment files and HRIS transactions, escalating compliance issues appropriately. Ensures due diligence is completed by the U.S. offices regarding background review of all new attorney and business services hires. Assists with the alumni process for departed attorneys and business services by maintaining various databases. Works with the Global HRIS team in developing PeopleSoft application and is a subject matter expert for attorney and business services HR processes. Provides basic report generation as needed. Performs other duties as assigned or required to meet Firm goals and objectives. Qualifications Education/Training/Certifications Bachelor’s degree in a related field. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job. Professional Experience Minimum of three years of HR administrative and data entry experience. Prior law firm or professional services firm experience preferred. Knowledge of HRIS database packages required, PeopleSoft experience a plus. Solid understanding of State and Federal H.R. laws. Technical Skills Proficiency with MS Office products required. Strong knowledge of HRIS systems required; PeopleSoft preferred. Performance Traits Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors. Ability to work in a diverse team environment and effectively support the demanding needs of the Firm. Ability to work under pressure, meet deadlines with shifting priorities. Must be a self-starter with a high level of initiative. Strong customer service skills, able to anticipate needs. Strong attention to detail, organizational skills and ability to handle multiple projects. Maintains confidentiality and exercises discretion. Exercises solid strategic thinking and problem-solving skills. The typical pay scale for this position is between $65,000 and $85,000. Benefits We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, backup childcare and eldercare, generous paid time off (PTO), and opportunities for professional development and growth. We are committed to providing equal employment opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. #J-18808-Ljbffr Mayer Brown